Academic Administrative Assistant, School of Data Science

Commonwealth of VA Careers; Charlottesville (VA); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

On-site role in Charlottesville

UVA benefits

Job summary

The University of Virginia School of Data Science invites applications for an Academic Administrative Assistant to provide administrative coordination and special project support to advance the school’s strategic goals and ensure smooth operations. This on-site role reports to the Associate Dean for Faculty and Academic Affairs.

Responsibilities include calendaring, travel logistics, event support, and financial process documentation.

Qualifications

• Education: High School Diploma or equivalent required.
• Experience: 1+ year of relevant experience required.
• Strong verbal, written, and interpersonal skills.

Responsibilities

• Support calendaring and general administrative functions for the Associate Dean for Faculty and Academic Affairs.
• Serve as a part of the general administrative core team to provide administrative coordination and support for operations.
• Arrange non-grant-related business travel, schedule meetings, purchasing, and expense tracking for faculty.
• Manage and track logistics and funding details related to PhD student conference travel.
• Handle confidential materials and correspondence as needed.
• Provide administrative support for academic and faculty events including catering and room reservations.
• Serve as first point of contact for School expenditure and travel policy navigation; help create guidelines.
• Communicate with the School of Data Science finance team to ensure appropriate use of funds.
• Collect and document information related to financial processes in accordance with policies.
• Additional duties may be assigned.

Skills

Excellent communication

Workflow organization

Time management

Collaboration

Adaptability

MS Office365

Education

High School Diploma or equivalent

Tools

MS Office365

Job description

The School of Data Science at the University of Virginia invites applications for an Academic Administrative Assistant to provide administrative coordination and special project support to advance the strategic goals of the school and ensure smooth operations. This position will operate under the direction of the Associate Dean for Faculty and Academic Affairs in coordination with the administrative team across the organization directed by the Associate Dean for Administration.

The University of Virginia School of Data Science-the first of its kind in the nation-advances discovery, innovation, and societal impact through collaborative, open, and responsible data science research and education. Founded in 2019, the School brings together expertise across business, computation, engineering, humanities, law, mathematics, social sciences, statistics, and law to address complex, real world challenges. Its academic offerings include a B.S. in Data Science, an undergraduate minor, residential and online M.S. in Data Science programs, and a Ph.D. in Data Science, all designed to prepare students for a rapidly evolving data driven world.

Responsibilities

• Support calendaring and general administrative functions for the Associate Dean for Faculty and Academic Affairs.
• Serve as a part of the general administrative core team to provide administrative coordination and support for operations, focusing on support of the Academic and Faculty Affairs Offices.
• Arrange non-grant-related business travel, schedule meetings, purchasing, and expense tracking for faculty as appropriate.
• Manage and track logistics and funding details related to PhD student conference travel.
• Handle confidential materials and correspondence as needed.
• Provide administrative support for academic and faculty events including activities such as coordinating catering, reserving rooms, and other support.
• Serve as first point of contact for School of Data Science faculty regarding University and School expenditure and travel policy navigation; help create, refine, and clarify additional guidelines.
• Communicate with School of Data Science finance team to ensure appropriate and timely use of funds.
• Collect and document information related to financial processes in accordance with University and School policies.
• In addition to the above job responsibilities, other duties may be assigned.

Minimum Qualifications

Education: High School Diploma or equivalent required.

Experience: 1+ year of relevant experience required.

Preferred Qualifications

• Excellent verbal, written, and interpersonal communication skills.
• Effective workflow organization skills.
• Ability to be flexible, prioritize tasks, and to be organized.
• Effectively manages time and resources to ensure that individual work is completed efficiently.
• Develops and contributes to collaborative relationships to achieve goals for oneself, the School, and the University.
• Ability to adapt and adjust to changes in work processes and environment.
• Ability to use a variety of platforms and programs including Microsoft Office365 products for collaboration and document management.
• Confidence in learning and exploring new technology tools and resources.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Salary Range

$21.63 - $23.07, commensurate with education and experience.

Position Type & Work Location

• This is a non-exempt-level, benefited position. Learn more about UVA benefits .
• This position is based in Charlottesville, VA, and must be performed fully on-site.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA .

Application review will begin on Monday, August 31, 2026. Preference will be given to applications received by this date.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

Reference checks

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.