Data Science School: Academic Admin & Programs Coordinator

Commonwealth of VA Careers; Charlottesville (VA); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

On-site role in Charlottesville

UVA benefits

Job summary

The University of Virginia School of Data Science invites applications for an Academic Administrative Assistant to provide administrative coordination and special project support to advance the school’s strategic goals and ensure smooth operations. This on-site role reports to the Associate Dean for Faculty and Academic Affairs.

Responsibilities include calendaring, travel logistics, event support, and financial process documentation.

Qualifications

• Education: High School Diploma or equivalent required.
• Experience: 1+ year of relevant experience required.
• Strong verbal, written, and interpersonal skills.

Responsibilities

• Support calendaring and general administrative functions for the Associate Dean for Faculty and Academic Affairs.
• Serve as a part of the general administrative core team to provide administrative coordination and support for operations.
• Arrange non-grant-related business travel, schedule meetings, purchasing, and expense tracking for faculty.
• Manage and track logistics and funding details related to PhD student conference travel.
• Handle confidential materials and correspondence as needed.
• Provide administrative support for academic and faculty events including catering and room reservations.
• Serve as first point of contact for School expenditure and travel policy navigation; help create guidelines.
• Communicate with the School of Data Science finance team to ensure appropriate use of funds.
• Collect and document information related to financial processes in accordance with policies.
• Additional duties may be assigned.

Skills

Excellent communication

Workflow organization

Time management

Collaboration

Adaptability

MS Office365

Education

High School Diploma or equivalent

Tools

MS Office365

Job description

The University of Virginia School of Data Science invites applications for an Academic Administrative Assistant to provide administrative coordination and special project support to advance the school’s strategic goals and ensure smooth operations. This on-site role reports to the Associate Dean for Faculty and Academic Affairs.

Responsibilities include calendaring, travel logistics, event support, and financial process documentation.