Academic Administrative Coordinator

Stetson University; DeLand (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Stetson University in DeLand, FL is hiring an Administrative Support I to assist two department chairs with course scheduling, budgets, travel, transcripts, and student grant applications. The role involves coordinating meetings, supervising work-study students, maintaining supplies, and acting as a point of contact for campus offices.

You will help produce the annual departmental newsletter, manage curriculum records, assist with alumni relations and fundraising, and support faculty programs

Qualifications

• Independent worker with strong organizational skills.
• Excellent written and verbal communication.
• Familiarity with FERPA and confidential information handling.
• Ability to supervise student workers and coordinate tasks.

Responsibilities

• Manage course schedules, budgets, travel, transcripts, student grant applications and awards lists.
• Supervise student employees including hiring, routing of work and scheduling.
• Provide faculty support by copying, scanning, and maintaining supplies/equipment.
• Schedule and organize departmental meetings, events and occasional conferences.
• Serve as contact for communications with other campus offices and coordinate social media outreach.
• Produce the annual departmental newsletter and other promotional materials.

Skills

Communication skills

FERPA compliance

Office software

Social media familiarity

Attention to detail

Interpersonal skills

Education

Bachelor’s degree preferred

High school diploma or GED + secretarial studies

Tools

Banner

Argos

Power BI

Job description

Stetson University in DeLand, FL is hiring an Administrative Support I to assist two department chairs with course scheduling, budgets, travel, transcripts, and student grant applications. The role involves coordinating meetings, supervising work-study students, maintaining supplies, and acting as a point of contact for campus offices.

You will help produce the annual departmental newsletter, manage curriculum records, assist with alumni relations and fundraising, and support faculty programs