Budget & Events Administrator — Student Success

Stetson-University; DeLand (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

Stetson University in DeLand, FL is seeking an Administrative Support II to provide administrative, operational, and financial support across Career Success, Academic Success, and Accessibility Services. You will serve as the primary front office contact for students, alumni, faculty, staff, and employers, ensuring excellent customer service and efficient operations.

The role supports department leadership in budget management, purchasing, event coordination, and student employee supervision

Qualifications

• Three to five years of progressive administrative support or customer service experience.
• Strong organizational skills with demonstrated ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Ability to learn and maintain confidentiality and exercise sound judgment.

Responsibilities

• Provide administrative support to the Executive Director and staff across Career Success, Academic Success, and Accessibility Services.
• Manage daily office operations and serve as the primary contact for students, alumni, faculty, staff, employers, and visitors.
• Answer phones, screen calls, and direct inquiries to appropriate staff.
• Monitor departmental email accounts, respond to inquiries, and distribute communications.
• Open, sort, and distribute incoming mail; maintain office supplies and equipment.
• Prepare monthly budget reports and reconcile expenditures; track financial transactions.
• Coordinate purchasing with procurement offices and external vendors.
• Oversee reception area operations and ensure a welcoming environment.
• Plan and coordinate career-related events, expositions, and employer engagements.
• Support administration of HatterJobs and other career platforms; monitor job postings for compliance.
• Assist in updating Career Success websites and registrations for events.
• Supervise student Office Assistants and maintain training resources.

Skills

Customer service

Budget management

Event coordination

Office software

Communication

Teamwork

Attention to detail

Budget reconciliation

Education

High school diploma or equivalent

Associate's degree or some college

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Stetson University in DeLand, FL is seeking an Administrative Support II to provide administrative, operational, and financial support across Career Success, Academic Success, and Accessibility Services. You will serve as the primary front office contact for students, alumni, faculty, staff, and employers, ensuring excellent customer service and efficient operations.

The role supports department leadership in budget management, purchasing, event coordination, and student employee supervision