Academic Department Admin & Scheduler

State College of Florida, Manatee-Sarasota; Bradenton (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

State College of Florida, Manatee-Sarasota is seeking an Administrative Assistant to support the Academic Department Chair and Program Directors in Bradenton, FL. The position involves clerical duties, calendar coordination, and handling sensitive information with professionalism.

The role requires strong planning, communication, and computer skills, with experience in an academic environment. Candidates should be capable of managing multiple tasks while supporting faculty, staff, students, and

Qualifications

• High school diploma or GED and three or more years of related experience.
• Strong organizational, communication, and interpersonal skills; proficiency in Microsoft Office and college administrative systems; ability to manage multiple priorities, maintain accurate records, handle confidential information, and work effectively with faculty, students, and college personnel.
• Experience in an academic or higher education environment.

Responsibilities

• Provides clerical support to the Academic Department Chair/Program Directors, including all correspondence.
• Coordinates Supervisor's calendar, scheduling appointments, and faculty and/or student conferences. Screens calls and assists with projects relevant to the various disciplines/departments.
• Prepares and maintains administrative files (some of which are confidential), minutes for meetings, department reports and other documentation as required.
• Assists with preparation of Department budget, maintains budget expenditures and balances, creates standing and non-standing purchase orders (POs) and encumbrances, and completes end-of-year budgeting processes.
• Builds class schedules according to information provided by the department chair and/or program managers.
• Enters faculty load and compensation, ensuring data is accurate according to information provided by the department chair/program director. Reviews FLAC and communicates to both Human Resources and the Deans when FLAC can be locked for payroll processing.

Skills

Organizational skills

Communication skills

Interpersonal skills

Microsoft Office proficiency

Data entry

Education

High school diploma or GED

Tools

College administrative systems

Microsoft Office

Job description

State College of Florida, Manatee-Sarasota is seeking an Administrative Assistant to support the Academic Department Chair and Program Directors in Bradenton, FL. The position involves clerical duties, calendar coordination, and handling sensitive information with professionalism.

The role requires strong planning, communication, and computer skills, with experience in an academic environment. Candidates should be capable of managing multiple tasks while supporting faculty, staff, students, and