Senior Administrative Manager, Development & Alumni Engagement

Stetson University; DeLand (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Stetson University in DeLand, FL seeks a Manager, Division Administration, Development and Alumni Engagement to provide high-level administrative support to the EVP for Development. You will manage the EVP's calendar, coordinate meetings with internal and external stakeholders, prepare materials, and handle travel arrangements.

This role leads division-wide administrative operations, supports budget management, board materials, and liaison activities with alumni and donors, and ensures

Qualifications

• Bachelor's degree preferred; equivalent combination of education and experience may be considered.

Responsibilities

• Provide high-level administrative support to the Executive Vice President and Chief of Development, including calendar management, meeting coordination, agendas, minutes, correspondence, and travel arrangements.
• Provide administrative leadership and operational oversight for the Development and Alumni Engagement division, coordinating administrative processes, communications, and business operations across departments.
• Coordinate University Leadership and Cabinet meetings and communications for the EVP.
• Schedule and coordinate Board of Trustees committees meetings, manage committee materials and OnBoard board portal.
• Provide outreach to alumni, donors, and friends to coordinate meetings and engagement opportunities for the EVP with major gift donors.
• Serve as Budget Manager for designated departments, assist with budget development and monitoring, purchase requisitions and related transactions.
• Coordinate donor visits involving the President, including travel arrangements and briefing materials.
• Work with Development Operations and Prospect Research to provide portfolio updates and fundraising progress.
• Oversee confidential personnel files and administrative records for the division.
• Manage the division's Teams and SharePoint platforms for document management and collaboration.
• Coordinate division-wide talent management processes and onboarding/offboarding.
• Plan and coordinate internal division meetings, retreats, training sessions, and employee engagement activities.
• Serve as primary liaison between the EVP and Development and Alumni Engagement staff.
• Respond to calls, emails, and inquiries on behalf of the EVP.
• Ensure effective administration and operational support of the Office of the EVP and the division.

Skills

Administrative leadership

Communication

Confidentiality

Technology proficiency

Education

Bachelor's degree preferred

Tools

Microsoft Office

Teams

SharePoint

CRM systems

Board portals

Job description

Stetson University in DeLand, FL seeks a Manager, Division Administration, Development and Alumni Engagement to provide high-level administrative support to the EVP for Development. You will manage the EVP's calendar, coordinate meetings with internal and external stakeholders, prepare materials, and handle travel arrangements.

This role leads division-wide administrative operations, supports budget management, board materials, and liaison activities with alumni and donors, and ensures