Executive Assistant

WSRE; Pensacola (FL); On-site; USD 40,000 - 50,000; Full time

Job summary

Pensacola State College seeks an Executive Assistant to provide high-level administrative support to the Dean of Students. The role requires judgment, discretion, and comprehensive knowledge of the college and its programs.

The successful candidate will manage confidential information, coordinate office operations, and ensure smooth communication across departments; a college-approved background check is required.

Qualifications

• Associate degree from an accredited institution; substitution allowed year-for-year with relevant experience.
• Two years of responsible secretarial or administrative assistant experience.
• Proficiency with Microsoft Office Suite in a networked office setting; background check required.

Responsibilities

• Provide highly responsible administrative and secretarial support to the supervisor.
• Relieve the supervisor of administrative details and manage office functions.
• Handle confidential matters with discretion and sound judgment; coordinate with the Dean of Students.

Skills

Discretion

Judgment

Problem-solving

Education

Associate degree

Tools

Microsoft Office Suite

Job description

Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality.

Job Description:

The Executive Assistant performs highly responsible administrative and secretarial duties that require an extensive working knowledge of the organization, its programs, and the departments under the supervisor’s jurisdiction. Work includes relieving the supervisor of administrative details and office management functions. This position requires considerable judgment, problem-solving, and discretion in handling highly confidential matters. Reports to the Dean of Students.

MINIMUM QUALIFICATIONS: Graduation with an associate degree from an institution that holds accreditation recognized by the U.S. Department of Education and approved by the College, two years of responsible secretarial or administrative assistant experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting. Appropriate work experience may be substituted for the degree requirement on a year-for-year basis.College coursework may be substituted on a year-for-year basis for the required experience. Successful results of a background check are required.

*Per F.S. 295.065 – Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements.

Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment.

APPLICATION DEADLINE: Open Until Filled – Review of applications will begin August 26, 2026. To receive full consideration, the online application and supplemental application materials must be received by August 25, 2026.

• Pensacola State College offers a comprehensive benefits package for health, dental, vision, hospitalization, and supplemental insurance benefits through the State of Florida’s Group Insurance Program.
• All employees in established, eligible positions are members of the Florida Retirement System from their first day of employment.
• Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave.
• Additional leave types are position specific.

Pensacola State College does not discriminate against any personon the basis ofrace,color,ethnicity,religion,sex (as defined by applicable federal and state law),national origin,age,disability, genetic information, pregnancy, ormaritalstatus inits educational programs, activities, or employment. For inquiriesregardingthe College’s nondiscrimination policies, contact the Civil Rights Compliance Officer at [phone], Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504.