Academic Administrative Assistant, Humanities and Social Sciences

The District Board of Trustees of Pensacola State College, Florida; Pensacola (FL); On-site; USD 29,000 - 40,000; Full time

Job summary

Pensacola State College is seeking an Academic Administrative Assistant to provide full-time administrative support to the Humanities and Social Sciences department. You will handle budgets, payroll, records, and scheduling while maintaining confidentiality and professionalism in a fast-paced environment.

The role may require some evenings and reports to the Department Head. Qualifications include a bachelor’s or associate degree and relevant experience, plus strong Microsoft Office and internet

Qualifications

• Graduation with a bachelor’s degree or associate degree and two years of related experience.
• Proficiency with Microsoft Office Suite in a networked office setting; internet navigation skills.
• Successful results of a criminal background check are required.
• FDLE background check conducted for employment eligibility.
• Pursuant to state policy, meeting background investigations requirements is needed.
• Preference given to servicemembers, veterans, and eligible family members.

Responsibilities

• Provide administrative support to departmental staff, faculty, and students.
• Create, manage, and execute budget expenditures; process payroll and personnel documents.
• Maintain confidential records, forms, and reports; manage office files and correspondence.
• Monitor, order, and process requisitions for department materials and supplies.
• Schedule appointments and meetings; assist with annual budget preparation.

Skills

Internet navigation

Confidentiality

Customer service

Education

Bachelor’s or Associate degree

Tools

Microsoft Office Suite

Job description

Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality.

Job Description

The Academic Administrative Assistant position is a full‑time career service position. In providing administrative support to departmental staff, faculty, and students under the supervision of the Department Head, the Academic Administrative Assistant must develop a thorough understanding of the department's academic programs, student services, and College processes. The Administrative Assistant maintains standards of confidentiality and privacy in accordance with the Family Educational Rights and Privacy Act and the College; creates, manages, and executes budget expenditures upon approval by the department head; processes payroll and personnel documents; maintains, records, and processes departmental and College‑related forms and reports; develops and maintains office files and correspondence; monitors, orders, and processes requisitions for department materials and supplies; operates office equipment; schedules appointments and meetings; and assists with preparation of the annual budget. Additionally, the Administrative Assistant works effectively in a fast‑paced, high‑volume environment, adapting quickly to the needs of visitors to the departmental office, juggling multiple tasks, demonstrating professionalism and providing quality customer service, following simple and complex written and verbal instructions, and performing other duties as assigned. The position may require working flexible hours, including some evenings. This position reports to the Department Head, Humanities and Social Sciences.

Minimum Qualifications

• Graduation with a bachelor’s degree or associate degree from an institution that holds accreditation recognized by the U.S. Department of Education and approved by the College, and two years of related experience;
• Demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting; and internet navigation skills;
• Successful results of a criminal background check are required;
• Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of §435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position;
• A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment;
• PerF.S.295.065–Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements.

Annual Salary

$34,675.00 ($17.79/hour)

Supplemental Materials

Applicants are required to submit a cover letter, résumé, and unofficial transcripts to supplement the online application. If veteran’s preference is claimed, a copy of the DD‑214 must be submitted. Supplemental materials must be uploaded and assigned to the online application.

Application Deadline

Open Until Filled – Review of applications will begin August26, 2026. To receive full consideration, the online application and supplemental application materials must be received no later than August25, 2026.

Benefits

• Health, dental, vision, hospitalization, and supplemental insurance benefits through the State of Florida’s Group Insurance Program;
• Florida Retirement System membership for all employees in established, eligible positions from their first day of employment;
• Participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave;
• Additional leave types are position specific.

Pensacola State College does not discriminate against any personon the basis ofrace,color,ethnicity,religion,sex (as defined by applicable federal and state law),national origin,age,disability, genetic information, pregnancy, ormaritalstatus inits educational programs, activities, or employment.

Located on Florida’s beautiful Emerald Coast, Pensacola State College is the oldest of the 28 institutions in the Florida College System. With six campuses and centers ─ Pensacola, Warrington, Milton, South Santa Rosa, Century and downtown Pensacola, the College serves approximately26,000students. Since opening its doors with 136 students in a Pensacola boarding house in 1948, more than110,000students have earned bachelor’s degrees, associate degrees and workforce certificates from the College.

By joining the PSC family, you connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality.