Academic Administrative Assistant

ProPivotal; Worcester (MA); On-site; USD 35,360 - 47,840; Full time

Job summary

The Graduate School of Nursing in Worcester is seeking an Academic Administrative Assistant to support daily administrative operations, assist with clinical placement processes, and organize events. This on-site, full-time role offers $20 per hour and requires a strong, organized professional who can serve as a key contact for students.

Responsibilities include responding to student inquiries, coordinating residency programs, preparing reports, and handling invoices.

Qualifications

• Excellent organizational, communication, and time management skills.
• Strong working knowledge of Microsoft 365, Excel, Microsoft Teams, and Zoom.
• Comfortable learning new systems, including the XAT clinical management platform.

Responsibilities

• Respond to student emails and provide administrative support for clinical programs.
• Coordinate logistics for residency programs, award ceremonies, and other academic events.
• Prepare reports, meeting agendas, correspondence, and meeting minutes.
• Create purchase orders and assist with invoice processing.
• Support clinical placement onboarding and monitor compliance documentation.
• Maintain organized records to meet accreditation and program requirements.
• Partner with faculty, staff, and external organizations to ensure efficient program operations.

Skills

Organizational skills

Communication

Time management

Education

High school diploma required; associate or bachelor's preferred

Tools

Microsoft 365

Excel

Microsoft Teams

Zoom

XAT

Job description

A respected university is seeking an Academic Administrative Assistant to support its Graduate School of Nursing in Worcester. This full-time, on-site opportunity offers $20 per hour and is ideal for an organized professional who enjoys supporting students, faculty, and academic programs. You will help coordinate daily administrative operations, assist with clinical placement processes, organize events, maintain accurate records, and serve as a key point of contact for student inquiries.

Schedule

• Monday-Friday | 8:30 AM-4:30 PM

Why You'll Love This Opportunity

• Become part of a welcoming, collaborative academic environment
• Support meaningful programs that prepare future healthcare professionals
• Work with industry-standard tools including Microsoft 365, Teams, Zoom, Excel, and XAT
• Expand your administrative, event coordination, and project management experience
• Receive hands‑on training and ongoing support from an experienced team

What You'll Do

• Respond to student emails and provide administrative support for clinical programs
• Coordinate logistics for residency programs, award ceremonies, and other academic events
• Prepare reports, meeting agendas, correspondence, and meeting minutes
• Create purchase orders and assist with invoice processing
• Support clinical placement onboarding and monitor compliance documentation
• Maintain organized records to meet accreditation and program requirements
• Partner with faculty, staff, and external organizations to ensure efficient program operations

What We're Looking For

• High school diploma required; associate's or bachelor's degree preferred
• At least 3 years of administrative support experience
• Strong working knowledge of Microsoft 365, Excel, Microsoft Teams, and Zoom
• Comfortable learning new systems, including the XAT clinical management platform
• Excellent organizational, communication, and time management skills
• Ability to prioritize multiple projects while maintaining a high level of accuracy
• Friendly, professional, and team‑oriented mindset with a commitment to excellent service