University Administrative Assistant ($20-25/hr)

ProPivotal; Worcester (MA); On-site; USD 34,440 - 41,328; Full time

Job summary

Unknown University in Worcester, MA is seeking an Administrative Assistant to support its Graduate School of Nursing. This on-site contract role offers a Monday–Friday 8:30 AM–4:30 PM schedule and a pay range of $25–$30 per hour based on experience.

The position requires 3+ years of administrative experience, with strong Microsoft 365, Excel, Teams, and Zoom skills. Responsibilities include handling student emails, coordinating residency programs and events, preparing reports and meeting

Qualifications

• 3+ years of professional administrative assistant experience, managing calendars and supporting management.
• Associate's or Bachelor's degree preferred.
• Strong knowledge of Microsoft 365, Excel, Teams, and Zoom; team-focused and service-oriented.

Responsibilities

• Respond to student emails and provide administrative support for clinical programs
• Coordinate logistics for residency programs, award ceremonies, and other academic events
• Prepare reports, meeting agendas, correspondence, and meeting minutes
• Create purchase orders and assist with invoice processing
• Support clinical placement onboarding and monitor compliance documentation
• Maintain organized records to meet accreditation and program requirements
• Partner with faculty, staff, and external organizations to ensure efficient program operations

Skills

Microsoft 365

Excel

Microsoft Teams

Zoom

Education

Associate's or Bachelor's degree

Job description

A respected university is seeking an Administrative Assistant to support its Graduate School of Nursing. This is a great contract opportunity for someone with administrative experience looking to start a new role right away in a reputable university office setting.

Key Details

• On-site in Worcester, MA with hours Monday-Friday | 8:30 AM-4:30 PM
• Contract position
• Pay Range of $25-30/hour based on experience

Responsibilities

• Respond to student emails and provide administrative support for clinical programs
• Coordinate logistics for residency programs, award ceremonies, and other academic events
• Prepare reports, meeting agendas, correspondence, and meeting minutes
• Create purchase orders and assist with invoice processing
• Support clinical placement onboarding and monitor compliance documentation
• Maintain organized records to meet accreditation and program requirements
• Partner with faculty, staff, and external organizations to ensure efficient program operations

What We're Looking For

• Associate's or Bachelor's degree preferred
• 3+ years of professional administrative assistant experience, managing calendars and supporting management
• Strong working knowledge of Microsoft 365, Excel, Microsoft Teams, and Zoom
• Friendly, professional, and team-oriented mindset with a commitment to excellent service
• Must be open to working a contract/temporary role