University Office Administrator

ProPivotal; Boston (MA); On-site; USD 26,139 - 37,229; Full time

Job summary

ProPivotal is looking for an Administrative Support to assist the Dean of the School of Nursing in Boston. The role requires managing the Dean’s calendar, coordinating events, and supporting communication across departments.

Qualified candidates should have at least 2 years of administrative experience and proficiency in Google Suite tools. This on-site position offers a pay rate of $23/hour and the opportunity to work in a respected academic environment.

Qualifications

• 2+ years of administrative experience, including calendar management.
• Strong written and verbal communication skills for interacting with diverse groups.
• Proficiency in Google Suite is essential.

Responsibilities

• Manage the Dean’s calendar and schedule meetings.
• Coordinate department events and prepare meeting documentation.
• Monitor department inbox and ensure timely email follow-ups.
• Support interdepartmental communication and resolve administrative challenges.

Skills

Calendar management

Written and verbal communication

Google Suite proficiency

Tools

Google Workspace

Microsoft Office

Job description

This is an exciting opportunity to work directly with the Dean of the School of Nursing in a well-respected academic environment.

Located in the Fenway area of Boston, you will serve as the primary administrative support resource, facilitating daily operations and acting as the first point of contact for the Dean’s Office.

Pay for this role is $23/hour

Key Responsibilities

• Manage the Dean’s calendar, including scheduling meetings with faculty and other stakeholders
• Coordinate department events and prepare necessary meeting documentation
• Monitor and respond to emails in the department inbox, ensuring timely follow-up
• Support communication across departments and proactively resolve administrative challenges
• Utilize Google Workspace tools daily without requiring additional training

Requirements for this position

• 2+ years of administrative experience, including calendar management
• Proficiency in Google Suite (Docs, Sheets, Gmail, Calendar, Drive)
• Must have strong written and verbal communication skills in order to interact across different groups in the University
• Ability to work on-site in Boston

Nice-to-Have Experience

• Previous experience supporting senior leadership or academic administrators
• Event planning or meeting coordination in a professional setting
• Familiarity with Microsoft Office (Word, Excel, Outlook)