Academic Admin Support Specialist

The Chronicle Of Higher Education, Inc.; Hayward (CA); On-site; USD 39,785 - 48,501; Full time

Benefits offered by this job

Medical, dental, vision benefits

CalPERS retirement

401k/457/403(b)

Life insurance

Vacation and sick leave

Holidays and personal holiday

Tuition fee waiver

Job summary

Cal State East Bay in Hayward is seeking an Administrative Support Assistant II to provide reception, clerical, and administrative support to College of Science faculty, staff, students, and visitors.

The role helps manage course administration, student records, scheduling, and departmental communications, coordinating with College offices, Facilities, the Registrar, Enrollment Management, HR, and other units.

Qualifications

• Entry qualifications include basic written and oral communication skills, basic math, and typing.
• High school diploma or equivalent and some office experience.

Responsibilities

• Serve as primary contact for students, faculty, staff, and visitors, facilitating access to university resources.
• Support day-to-day administrative operations, maintain records, prepare correspondence and reports, and coordinate meetings and events.
• Develop collaborative relationships with college and university offices to ensure continuity of operations.

Skills

Customer service

Front-line experience

Task prioritization

Interpersonal skills

Policy knowledge

Microsoft Office / Google Docs

Office equipment

Education

High school diploma or equivalent

College coursework

Tools

Microsoft Office

Google Docs/Sheets

PeopleSoft/Oracle

Adobe Acrobat Sign

Job description

Cal State East Bay in Hayward is seeking an Administrative Support Assistant II to provide reception, clerical, and administrative support to College of Science faculty, staff, students, and visitors.

The role helps manage course administration, student records, scheduling, and departmental communications, coordinating with College offices, Facilities, the Registrar, Enrollment Management, HR, and other units.