Academic Admin & Scheduling Specialist

Towson University; Towson (MD); On-site; USD 42,000 - 58,000; Full time

Job summary

Towson University in Towson, MD is seeking an administrative professional to serve as the first point of contact for stakeholders and to support the Academic Affairs division. The role includes budget oversight, purchasing, and managing course schedules in the Class Scheduling System, while ensuring accurate and timely communications with faculty, staff and students.

The ideal candidate will have a high school diploma or GED with several years of administrative experience, strong proofreading

Qualifications

• High School Diploma or GED and 3+ years of administrative support experience.
• Strong written and verbal communication; proofreading and editing skills.
• Familiarity with office software and ability to manage multiple tasks in a university setting.

Responsibilities

• Serve as the first point of contact for faculty, staff, students and the public, providing high-quality customer service and handling calls, emails, and visitors.
• Monitor department budget including state-side, external grants and TU Foundation funds; manage funds with the chairperson.
• Serve as ProCard holder; purchase office supplies and maintain purchasing records.
• Collaborate with department chairs to develop and manage course schedules; enter/audit data in CLSS; distribute schedules to students.
• Develop and maintain paper and electronic filing systems for confidential records.
• Edit, format and revise documents; produce reports and tables; ensure branding consistency.
• Prepare adjunct and full-time faculty contracts and review travel forms as Travel Coordinator.
• Provide support for new and adjunct faculty during hiring and transition processes.

Skills

Administrative support

Customer service

Communication

Scheduling

Budget tracking

Education

High School Diploma or GED

Associates or Bachelor’s preferred

Tools

PeopleSoft

CLSS

TigerTravel

Microsoft Office

Job description

Towson University in Towson, MD is seeking an administrative professional to serve as the first point of contact for stakeholders and to support the Academic Affairs division. The role includes budget oversight, purchasing, and managing course schedules in the Class Scheduling System, while ensuring accurate and timely communications with faculty, staff and students.

The ideal candidate will have a high school diploma or GED with several years of administrative experience, strong proofreading