Academic Admin & Budget Support Specialist

CNM Central New Mexico Community College; United States; On-site; USD 22,000 - 28,000; Full time

Benefits offered by this job

Health

Dental and Vision Insurance

Life Insurance

Long-Term Disability

Flexible Spending Accounts (FSA)

Dependent Care Reimbursement

Employee Assistance Program

Retirement Plans and Savings

Generous Paid Time Off

Paid Holidays

Educational Benefits

Job summary

CNM Central New Mexico Community College is seeking an Administrative Assistant to perform a wide variety of office support activities for the Academic Department. The role includes managing accounting tasks, preparing internal reports, supporting travel, purchasing, and recordkeeping, and assisting students and faculty as needed.

Responsibilities include handling minutes, correspondence, data collection, accreditation information, and budget monitoring.

Qualifications

• Associates degree OR High school diploma or equivalent AND Up to two (2) years of related experience.
• Experience with purchasing, budget tracking or other financial administrative tasks.
• Proficiency with Microsoft Office applications and common office technology.
• Customer service experience.

Responsibilities

• Monitors and coordinates accounting activities and prepares internal reports for the department as well as performs accounting; participates in budget planning and monitors/tracks department purchases, costs, and invoices.
• Performs administrative duties for assigned department administration, faculty, and students, which includes providing customer service, composing and typing minutes and general correspondence, researching and collecting data, establishing and maintaining record keeping, ordering supplies, and handling the purchasing process.
• Updates and maintains program accreditation information and tracks employee professional development.
• Coordinates department travel and organizes department catalog process when assigned.
• Serves as backup for the reception desk and provides coverage in the absence of other staff.
• Performs other related duties of a similar nature and level as assigned.

Skills

Customer service

Purchasing

Budget tracking

Microsoft Office

Education

Associates degree OR high school diploma or equivalent

Tools

Microsoft Office

Job description

CNM Central New Mexico Community College is seeking an Administrative Assistant to perform a wide variety of office support activities for the Academic Department. The role includes managing accounting tasks, preparing internal reports, supporting travel, purchasing, and recordkeeping, and assisting students and faculty as needed.

Responsibilities include handling minutes, correspondence, data collection, accreditation information, and budget monitoring.