Administrative & Events Coordinator

Central New Mexico Community College; Albuquerque, Santa Fe (NM, NM); On-site; USD 25,000 - 30,000; Full time

Job summary

Central New Mexico Community College seeks an Administrative Coordinator in Albuquerque, NM to coordinate, oversee, and perform diverse administrative and clerical support for the department. This role serves as the primary contact for internal and external constituencies, handling confidential issues with discretion and professionalism.

It also handles events, schedules, reports, databases, and office operations.

Qualifications

• Associate’s degree or equivalent.
• Three years of experience; education may substitute for experience.
• Ability to handle confidential information with discretion.

Responsibilities

• Supervises staff, including prioritizing and assigning work, conducting evaluations, and enforcing policies.
• Manages the schedule/calendar for principal executives.
• Coordinates travel arrangements and logistics for the department.
• Screens and handles telephone communications and visitor inquiries.
• Maintains departmental records and databases; creates and updates files.
• Creates purchase orders and collaborates with vendors to obtain quotes and process invoices.
• Monitors accounting activities and prepares internal reports for management.
• Tracks invoices, expenditures, and purchase requisitions.
• Oversees day-to-day office operations and supplies; supports events and facilities management.

Skills

Budgeting

Event planning

Customer service

Scheduling

Supervisory experience

Data entry

Education

Associate’s degree or equivalent

Tools

Excel/Spreadsheets

Databases

Accounts payable/receivable software

Job description

Central New Mexico Community College seeks an Administrative Coordinator in Albuquerque, NM to coordinate, oversee, and perform diverse administrative and clerical support for the department. This role serves as the primary contact for internal and external constituencies, handling confidential issues with discretion and professionalism.

It also handles events, schedules, reports, databases, and office operations.