Academic Admin Assistant – Hybrid, Payroll & Events Support

Rutgers University; Newark (NJ); Hybrid; USD 53,000 - 77,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation & holidays

Competitive retirement benefits

Employee education benefits

Life insurance

Employee discounts

Job summary

Rutgers University-Newark seeks an Administrative Assistant in the Department Chemistry, School of Arts and Sciences-Newark. The role provides administrative support to the Department and its faculty, staff, and students, handling a broad range of duties and payroll processing.

The position offers a hybrid work arrangement, full-time status, and opportunities to engage across programs and committees, with a salary that reflects the department's standards and market benchmarks.

Qualifications

• Requires bachelor’s degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration.
• Requires excellent oral and written communication skills, the ability to handle and prioritize multiple tasks, and to interact successfully with a wide range of individuals at all levels of the University community.
• Must be able to work in a fast-paced, deadline-driven, stakeholder focused, team environment in a large, complex academic department.

Responsibilities

• First point of contact for the Department, ensuring effective and efficient operations through a wide range of administrative responsibilities.
• Assists the Department Chair and others with the administration of academic programs and student support.
• Arranges and coordinates events and meetings.
• Prepares and processes payroll appointments and transactions.
• Prepares a variety of business transactions.
• Maintains Department records and information in a variety of formats.

Skills

Communication skills

Multitasking

Team interaction

Education

Bachelor's degree in a related field

Tools

MS Office Suite

Cornerstone

SASN appointments system

ROCS

HCM

SSN RAPSS ECRT REGIS Course Scheduling System Infosilem

Degree Navigator

E-Verify

Grad Portal

Sakai Canvas

Job description

Rutgers University-Newark seeks an Administrative Assistant in the Department Chemistry, School of Arts and Sciences-Newark. The role provides administrative support to the Department and its faculty, staff, and students, handling a broad range of duties and payroll processing.

The position offers a hybrid work arrangement, full-time status, and opportunities to engage across programs and committees, with a salary that reflects the department's standards and market benchmarks.