Hybrid Administrative Assistant — Budget & Coordination

Rutgers University; Piscataway Township (NJ); Hybrid; USD 53,000 - 77,000; Full time

Benefits offered by this job

Medical coverage

Paid vacation and holidays

Retirement benefits

Educational benefits

Job summary

Rutgers University – Newark and New Brunswick is seeking an Administrative Assistant for the Department of Management Science and Information Systems at the New Brunswick Campus. The role provides administrative support to the Department Administrator/SUPV, coordinates meetings, assists faculty with teaching, research, and service duties, and manages budgets and payroll for staff and student workers.

The position offers potential for hybrid work arrangements, with requirements including strong

Qualifications

• Requires a bachelor’s degree in a related field or equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, and/or report writing.

Responsibilities

• Provides administrative and clerical support to the Department Administrator/ SUPV , Department Chair, other full-time and part-time faculty members, students, and visitors.
• Arranges and coordinates logistics for meetings, seminars, and conferences.
• Assists faculty in teaching, research, and service responsibilities.
• Maintains inventory of departmental supplies and orders supplies as needed.
• Tracks the Departmental and individual faculty budgets.
• Processes payroll for Class 4 employees and student workers.
• Helps faculty with expense reimbursements.
• Performs fiscal support duties related to vendor invoices.
• Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the administrative unit.
• Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of unit administration.

Skills

Interpersonal skills

Communication

Customer service

Multi-tasking

Attention to detail

Data entry

Education

Bachelor’s degree

Tools

Microsoft Word

Excel

PowerPoint

Access

Job description

Rutgers University – Newark and New Brunswick is seeking an Administrative Assistant for the Department of Management Science and Information Systems at the New Brunswick Campus. The role provides administrative support to the Department Administrator/SUPV, coordinates meetings, assists faculty with teaching, research, and service duties, and manages budgets and payroll for staff and student workers.

The position offers potential for hybrid work arrangements, with requirements including strong