ABA Clinic Office Leader — Admissions & Training

Aluma Care, LLC; Wichita (KS); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

PTO

Holiday Pay

Subsidized Health, Dental, and Vision

Job summary

Aluma Care, LLC in Wichita, KS is seeking an Office Manager to elevate admissions, train Behavior Technicians, and keep the clinic running with precision and heart. You will lead, coordinate scheduling, and ensure high-quality client care across the clinic.

You will oversee budgets, compliance, and operations while supporting recruitment and onboarding. Willingness to pursue RBT certification is a plus and may be required.

Qualifications

• Experience coordinating complex schedules and leading a team.
• Willingness to obtain RBT certification if not already held.
• Comfort with budgets, compliance, and operational follow‑through.
• Strong customer service and facility standards.

Responsibilities

• Admissions & Intake: coordinate new client intake with back office and scheduling teams.
• Scheduling & utilization: support client and BT scheduling with Clinic Director.
• People leadership: train, coach, and oversee BTs; assist with recruitment/onboarding.
• Clinical coverage: provide 1:1 care when needed to maintain high quality.
• Compliance & quality: ensure adherence to policies and a great client/team experience.
• Facilities & operations: manage clinic appearance and property needs.
• Budget ownership: oversee the clinic budget and efficiency.
• Credentialing: pursue or obtain RBT certification as part of leadership toolkit.
• Reporting: collaborate with Clinic Director and report to COO.

Skills

Scheduling

Team leadership

Budget management

RBT certification

Job description

Aluma Care, LLC in Wichita, KS is seeking an Office Manager to elevate admissions, train Behavior Technicians, and keep the clinic running with precision and heart. You will lead, coordinate scheduling, and ensure high-quality client care across the clinic.

You will oversee budgets, compliance, and operations while supporting recruitment and onboarding. Willingness to pursue RBT certification is a plus and may be required.