ABA Clinic Office Manager Lead an energized ABA clinic!

Apploi; Wichita (KS); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

PTO

Holiday pay

Health, dental, and vision insurance

Job summary

Aluma Care is seeking an Office Manager in Wichita, KS to coordinate admissions and intake, manage scheduling with the back-office and BT teams, and lead a team of Behavior Technicians. You will train staff, support recruitment, and handle daily clinic operations while stepping into direct care when needed to ensure high-quality outcomes.

The role requires budget oversight, policy adherence, and a commitment to maintaining clinical standards.

Qualifications

• Ability to orchestrate complex schedules and adapt quickly to keep sessions on track.
• Experience leading, training, or coordinating a team.
• Willingness to provide direct care when needed and pursue RBT certification.
• Pride in maintaining facility standards to reflect the quality of care.
• Strong budgeting, compliance, and operational follow-through.

Responsibilities

• Coordinate new client intake with back-office and scheduling teams.
• Support client and BT scheduling with Clinic Director.
• Provide training, coaching, and day-to-day oversight for BTs.
• Step into 1:1 care when needed to maintain quality.
• Ensure adherence to Aluma Care policies and quality standards.
• Maintain clinic appearance and handle facilities needs.
• Oversee the clinic budget and drive efficiency.
• Obtain or pursue RBT certification as part of leadership.
• Collaborate with Clinic Director and report to the COO.

Skills

Scheduling coordination

People leadership

Direct care support

Facility standards

Budget & compliance

Job description

Why this role matters

As Office Manager, you’ll support families from start to finish by elevating their admissions experience, empowering our Behavior Technicians (BTs) through training and support, and keeping the clinic running with precision and heart. Your leadership shapes culture, care quality, and the day-to-day rhythm that makes incredible clinical outcomes possible.

What you’ll do

• Admissions & Intake: Coordinate new client intake alongside our back‑office and scheduling teams to ensure a smooth, welcoming start.

• Scheduling & Utilization: Partner with the Clinic Director to support client and BT scheduling.

• People Leadership: Provide training, coaching, and day‑to‑day oversight for BTs; support recruitment and onboarding in collaboration with recruiting.

• Clinical Coverage: Jump in 1:1 with clients when needed to keep care consistent and high‑quality.

• Compliance & Quality: Drive adherence to Aluma Care policies and ensure an excellent client and team experience across the clinic.

• Facilities & Operations: Own clinic appearance and property needs so the space reflects the standard of care we deliver.

• Budget Ownership: Oversee the clinic budget and operational efficiency.

• Professional Credentialing: Obtain (or be willing to obtain) RBT certification as part of your leadership toolkit.

• Reporting: Collaborate closely with the Clinic Director and report to the COO.

You’ll thrive here if you have…

• Talent for orchestrating complex schedules and adapting on the fly to keep sessions on track.

• Experience leading, training, or coordinating a team

• Comfort stepping into direct care when needed (and enthusiasm for pursuing RBT certification if not already held). Behavioral support experience and/or RBT Certification is a plus!

• Pride in facility standards—because the space sets the tone for care.

• A steady hand for budgets, compliance, and operational follow‑through.

Schedule & location

• Full‑time, on‑site at our Wichita, KS clinic.

Compensation & benefits

• Salary: $55,000 – $65,000 annually (based on experience)

• Benefits:

  • Paid Time Off (PTO)

  • Holiday Pay

  • Subsidized Health, Dental, and Vision Insurance