ABA Clinic Office Manager Lead an energized ABA clinic! - Wichita

Aluma Care Management LLC; Wichita (KS); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

PTO

Holiday Pay

Health, Dental, Vision Insurance

Job summary

Aluma Care Management LLC in Wichita, KS seeks an Office Manager to elevate the admissions experience, empower Behavior Technicians through training, and keep the clinic running with precision and heart. In this full-time, on-site role, you will coordinate intake, scheduling, leadership and budget oversight, plus credentialing activities like RBT certification.

If you thrive in a hands-on leadership position that blends operations with high-quality care, join our team and shape the rhythm of the

Qualifications

• Experience leading or coordinating a team in a clinical or service setting.
• Ability to manage complex schedules and keep sessions on track.
• Comfort providing direct care when needed and pursuing RBT certification.

Responsibilities

• Coordinate new client intake with back-office and scheduling teams.
• Support client and BT scheduling in partnership with Clinic Director.
• Provide training and day-to-day oversight for BTs and assist with onboarding.
• Provide 1:1 clinical coverage when needed to maintain care quality.
• Ensure compliance with policies and deliver a positive client and team experience.
• Oversee facilities upkeep and clinic appearance to reflect care standards.
• Manage the clinic budget and drive operational efficiency.
• Support credentialing processes, including RBT certification.
• Collaborate with the Clinic Director and report to the COO.

Skills

Team leadership

Schedule coordination

Adaptability

Budget management

Education

RBT certification (preferred)

Job description

Why this role matters

As Office Manager, you'll support families from start to finish by elevating their admissions experience, empowering our Behavior Technicians (BTs) through training and support, and keeping the clinic running with precision and heart. Your leadership shapes culture, care quality, and the day-to-day rhythm that makes incredible clinical outcomes possible.

What you'll do

• Admissions & Intake: Coordinate new client intake alongside our back-office and scheduling teams to ensure a smooth, welcoming start.

• Scheduling & Utilization: Partner with the Clinic Director to support client and BT scheduling.

• People Leadership: Provide training, coaching, and day-to-day oversight for BTs; support recruitment and onboarding in collaboration with recruiting.

• Clinical Coverage: Jump in 1:1 with clients when needed to keep care consistent and high-quality.

• Compliance & Quality: Drive adherence to Aluma Care policies and ensure an excellent client and team experience across the clinic.

• Facilities & Operations: Own clinic appearance and property needs so the space reflects the standard of care we deliver.

• Budget Ownership: Oversee the clinic budget and operational efficiency.

• Professional Credentialing: Obtain (or be willing to obtain) RBT certification as part of your leadership toolkit.

• Reporting: Collaborate closely with the Clinic Director and report to the COO.

You'll thrive here if you have…

• Talent for orchestrating complex schedules and adapting on the fly to keep sessions on track.

• Experience leading, training, or coordinating a team

• Comfort stepping into direct care when needed (and enthusiasm for pursuing RBT certification if not already held). Behavioral support experience and/or RBT Certification is a plus!

• Pride in facility standards - because the space sets the tone for care.

• A steady hand for budgets, compliance, and operational follow-through.

Schedule & location

• Full-time, on-site at our Wichita, KS clinic.

Compensation & benefits

• Salary: $55,000 - $65,000 annually (based on experience)

• Benefits:

  • Paid Time Off (PTO)

  • Holiday Pay

  • Subsidized Health, Dental, and Vision Insurance