ABA Clinic Office Manager Lead an energized ABA clinic!

Aluma Care; Wichita (KS); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Holiday Pay

Subsidized Health, Dental, and Vision

Job summary

Aluma Care is seeking an Office Manager for our Wichita, KS clinic. You will lead the team, coach Behavior Technicians, manage admissions, and ensure smooth daily operations with precision and heart.

You will oversee scheduling, budgeting, and compliance while supporting clinical care and onboarding. This on-site role emphasizes leadership, process improvement, and a strong provider culture across the clinic.

Qualifications

• Experience leading, training, or coordinating a team.
• Ability to orchestrate complex schedules and adapt to keep sessions on track.
• Comfort stepping into direct care when needed and pursuing RBT certification if not held.
• Pride in facility standards and maintaining budget/compliance.

Responsibilities

• Admissions & Intake coordination with back-office and scheduling teams.
• Scheduling & utilization support with Clinic Director.
• Provide training, coaching, and day-to-day oversight for BTs; assist with recruitment/onboarding.
• Clinical coverage in 1:1 sessions as needed to maintain care quality.
• Drive adherence to policies and ensure excellent client and team experience.
• Own clinic facilities and operations, reflecting standard of care.
• Oversee budget and operational efficiency.
• Report to the COO and collaborate with Clinic Director.

Skills

Team leadership

Scheduling

Training & coaching

Budget management

Compliance

Care coordination

Education

RBT certification

Job description

Why this role matters

As Office Manager, you'll support families from start to finish by elevating their admissions experience, empowering our Behavior Technicians (BTs) through training and support, and keeping the clinic running with precision and heart. Your leadership shapes culture, care quality, and the day-to-day rhythm that makes incredible clinical outcomes possible.

Why this role matters

As Office Manager, you'll support families from start to finish by elevating their admissions experience, empowering our Behavior Technicians (BTs) through training and support, and keeping the clinic running with precision and heart. Your leadership shapes culture, care quality, and the day-to-day rhythm that makes incredible clinical outcomes possible.

What You'll Do

• Admissions & Intake: Coordinate new client intake alongside our back-office and scheduling teams to ensure a smooth, welcoming start.
• Scheduling & Utilization: Partner with the Clinic Director to support client and BT scheduling.
• People Leadership: Provide training, coaching, and day-to-day oversight for BTs; support recruitment and onboarding in collaboration with recruiting.
• Clinical Coverage: Jump in 1:1 with clients when needed to keep care consistent and high-quality.
• Compliance & Quality: Drive adherence to Aluma Care policies and ensure an excellent client and team experience across the clinic.
• Facilities & Operations: Own clinic appearance and property needs so the space reflects the standard of care we deliver.
• Budget Ownership: Oversee the clinic budget and operational efficiency.
• Professional Credentialing: Obtain (or be willing to obtain) RBT certification as part of your leadership toolkit.
• Reporting: Collaborate closely with the Clinic Director and report to the COO.

You'll thrive here if you have…

• Talent for orchestrating complex schedules and adapting on the fly to keep sessions on track.
• Experience leading, training, or coordinating a team
• Comfort stepping into direct care when needed (and enthusiasm for pursuing RBT certification if not already held). Behavioral support experience and/or RBT Certification is a plus!
• Pride in facility standards- because the space sets the tone for care.
• A steady hand for budgets, compliance, and operational follow-through.

Schedule & location

Full-time, on-site at our Wichita, KS clinic.

Compensation & Benefits

• Salary: $55,000 - $65,000 annually (based on experience)
• Benefits:
• Paid Time Off (PTO)
• Holiday Pay
• Subsidized Health, Dental, and Vision Insurance