A/E Project Coordinator: Docs, Scheduling & Admin

Barge Design Solutions, Inc.; Nashville (TN); On-site; USD 60,000 - 78,000; Full time

Job summary

Barge Design Solutions, Inc. in Nashville, TN is seeking an A&E Project Coordinator to support architectural and engineering projects.

You will coordinate meetings, manage document control, administer QA, and assist Project Managers with schedules and project data. Ideal candidates have 2–4 years of project coordination experience, strong MS Office and document management skills, and familiarity with BST and ACC tools.

Qualifications

• High school diploma or GED required; Associate degree preferred.
• 2-4 years of project coordination, project administration, or related experience.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint).
• Adobe Acrobat; Bluebeam experience preferred.
• Experience with BST, Autodesk Construction Cloud (ACC), SpecLink, SpecsIntact, Bentley ProjectWise.

Responsibilities

• Coordinate project meetings, agendas, minutes, communications, deadlines and other admin activities.
• Manage document control: filing, scanning, electronic records, and hard-copy document production.
• Administer QA: editorial review, proofreading, formatting, styling, compliance verification.
• Provide contract administration and procurement support for standard projects.
• Process subcontractor invoices and support vendor payments.
• Manage RFI and submittal workflows for timely review and distribution.
• Compile and package design documents, reports, closeout documents, and project records.
• Support proposal development and fee review processes.
• Enter and maintain project data in accounting software and ERP (eResource/BST).
• Assist PM with developing/updating project schedule.
• Monitor metrics: budget hours/cost utilization, percent complete.
• Coordinate/project documentation, risk logs, change logs, action items, quality docs.
• Support daily office operations and event planning.

Skills

Microsoft Office Suite

Excel

Word

PowerPoint

SharePoint

Adobe Acrobat

Bluebeam

Education

High school diploma or GED

Associate degree

Tools

BST

Autodesk Construction Cloud (ACC)

SpecLink

SpecsIntact

Bentley ProjectWise

Job description

Barge Design Solutions, Inc. in Nashville, TN is seeking an A&E Project Coordinator to support architectural and engineering projects.

You will coordinate meetings, manage document control, administer QA, and assist Project Managers with schedules and project data. Ideal candidates have 2–4 years of project coordination experience, strong MS Office and document management skills, and familiarity with BST and ACC tools.