Administrative Coordinator (Architecture, Engineering, Construction)

OnTarget Communications; Abilene (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

OnTarget Communications, located in Downtown Dallas, seeks a Coordinator to bridge design, documentation, and project delivery in a fast-paced AEC environment. You will support the specifications team, coordinate kick-off meetings, and ensure specifications are accurate and up-to-date while managing revisions and QA tasks.

The ideal candidate has a bachelor’s degree in Architecture, Engineering, or Construction and 3+ years of admin support in AEC, with strong MS Office skills and a

Qualifications

• Bachelor’s degree in Architecture, Engineering, or Construction is strongly preferred.
• 3+ years of administrative support experience in AEC industries.
• Proficiency with Microsoft Office Suite and related tools.

Responsibilities

• Support the specifications team to prepare, coordinate, and maintain project specifications.
• Set up and attend project kick-off meetings.
• Collaborate with engineers, architects, project managers, and consultants to ensure up-to-date specifications.
• Manage specification revisions, version control, and document distribution.
• Ensure compliance with standards, codes, and regulations.
• Support QA reports and maintain templates and data sheets.
• Assist in resolving technical queries related to specifications during design and execution.

Skills

Administrative support

MS Office

Education

Architecture/Engineering/Construction related Bachelor’s degree

Tools

Microsoft Office Proficiency

Job description

Only candidates with working experience in Architecture, Engineering, or Construction (A.E.C) industries will be considered.

Location: Downtown Dallas (on site).

Model: Fully Time / Fully Employed.

Scope: Onsite.

Ready to take your architecture career to the next level? We are seeking a Coordinator to be the vital link between design, documentation, and project delivery. This is a fantastic opportunity for a proactive professional who enjoys collaboration, problem-solving, and ensuring every detail is in place for project success. Join a supportive team where your organizational skills and architectural knowledge will truly shine.

The ideal candidate will have a strong understanding of architectural processes, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will play a key role in maintaining project standards, supporting design teams, and helping deliver high-quality outcomes across a diverse portfolio of projects.

This is an exciting opportunity for a detail-oriented professional who thrives in a team environment and is passionate about contributing to the successful delivery of outstanding architecture.

Responsibilities

• Support the specifications team to prepare, coordinate, and maintain project specifications in alignment with design, engineering, and regulatory requirements
• Set up and attending project kick-off meetings
• Collaborate with engineers, architects, project managers, and consultants to ensure specifications are accurate, complete, and up to date
• Manage specification revisions, version control, and document distribution throughout the project lifecycle
• Ensure compliance with applicable standards, codes, and industry regulations
• Support and manage QA reports
• Maintain specification templates, libraries, data sheets, and best practices
• Assist in resolving technical queries related to specifications during design and execution phases

Qualifications

• Architecture, Engineering, or Construction related Bachelors degree - Strong Advantage
• 3+ years of administrative support experience in the Architecture, Engineering, or Construction industries
• Microsoft Office Proficiency