Administrative Coordinator (Architecture, Engineering, Construction)

OnTarget Communications; Amarillo (TX); On-site; USD 52,000 - 65,000; Full time

Job summary

OnTarget Communications in Dallas is seeking a proactive Coordinator to bridge design, documentation, and project delivery. This role focuses on maintaining standards and supporting design teams in a fast-paced environment.

The ideal candidate will have a strong grasp of architectural processes, excellent communication, and the ability to manage multiple priorities while ensuring all specifications and documents are accurate and up-to-date for diverse projects.

Qualifications

• 3+ years of administrative support experience in A.E.C. industries.
• Proficiency in Microsoft Office Suite.
• Bachelor's degree in Architecture, Engineering, or Construction preferred.

Responsibilities

• Support the specifications team to prepare, coordinate, and maintain project specifications in alignment with design, engineering, and regulatory requirements
• Set up and attending project kick-off meetings
• Collaborate with engineers, architects, project managers, and consultants to ensure specifications are accurate, complete, and up to date
• Manage specification revisions, version control, and document distribution throughout the project lifecycle
• Ensure compliance with applicable standards, codes, and industry regulations
• Support and manage QA reports
• Maintain specification templates, libraries, data sheets, and best practices
• Assist in resolving technical queries related to specifications during design and execution phases

Skills

Administrative support

Microsoft Office

Education

Bachelor's degree in Architecture, Engineering, or Construction

Job description

Only candidates with working experience in Architecture, Engineering, or Construction (A.E.C) industries will be considered.

Location: Downtown Dallas (on site).

Model: Fully Time / Fully Employed.

Scope: Onsite.

Ready to take your architecture career to the next level? We are seeking a Coordinator to be the vital link between design, documentation, and project delivery. This is a fantastic opportunity for a proactive professional who enjoys collaboration, problem-solving, and ensuring every detail is in place for project success. Join a supportive team where your organizational skills and architectural knowledge will truly shine.

The ideal candidate will have a strong understanding of architectural processes, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will play a key role in maintaining project standards, supporting design teams, and helping deliver high-quality outcomes across a diverse portfolio of projects.

This is an exciting opportunity for a detail-oriented professional who thrives in a team environment and is passionate about contributing to the successful delivery of outstanding architecture.

Responsibilities

• Support the specifications team to prepare, coordinate, and maintain project specifications in alignment with design, engineering, and regulatory requirements
• Set up and attending project kick-off meetings
• Collaborate with engineers, architects, project managers, and consultants to ensure specifications are accurate, complete, and up to date
• Manage specification revisions, version control, and document distribution throughout the project lifecycle
• Ensure compliance with applicable standards, codes, and industry regulations
• Support and manage QA reports
• Maintain specification templates, libraries, data sheets, and best practices
• Assist in resolving technical queries related to specifications during design and execution phases

Qualifications

• Architecture, Engineering, or Construction related Bachelors degree - Strong Advantage
• 3+ years of administrative support experience in the Architecture, Engineering, or Construction industries
• Microsoft Office Proficiency