Project Coordinator

Barge Design Solutions, Inc.; Nashville (TN); On-site; USD 60,000 - 78,000; Full time

Job summary

Barge Design Solutions, Inc. in Nashville, TN is seeking an A&E Project Coordinator to support architectural and engineering projects.

You will coordinate meetings, manage document control, administer QA, and assist Project Managers with schedules and project data. Ideal candidates have 2–4 years of project coordination experience, strong MS Office and document management skills, and familiarity with BST and ACC tools.

Qualifications

• High school diploma or GED required; Associate degree preferred.
• 2-4 years of project coordination, project administration, or related experience.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint).
• Adobe Acrobat; Bluebeam experience preferred.
• Experience with BST, Autodesk Construction Cloud (ACC), SpecLink, SpecsIntact, Bentley ProjectWise.

Responsibilities

• Coordinate project meetings, agendas, minutes, communications, deadlines and other admin activities.
• Manage document control: filing, scanning, electronic records, and hard-copy document production.
• Administer QA: editorial review, proofreading, formatting, styling, compliance verification.
• Provide contract administration and procurement support for standard projects.
• Process subcontractor invoices and support vendor payments.
• Manage RFI and submittal workflows for timely review and distribution.
• Compile and package design documents, reports, closeout documents, and project records.
• Support proposal development and fee review processes.
• Enter and maintain project data in accounting software and ERP (eResource/BST).
• Assist PM with developing/updating project schedule.
• Monitor metrics: budget hours/cost utilization, percent complete.
• Coordinate/project documentation, risk logs, change logs, action items, quality docs.
• Support daily office operations and event planning.

Skills

Microsoft Office Suite

Excel

Word

PowerPoint

SharePoint

Adobe Acrobat

Bluebeam

Education

High school diploma or GED

Associate degree

Tools

BST

Autodesk Construction Cloud (ACC)

SpecLink

SpecsIntact

Bentley ProjectWise

Job description

What We're Looking For:

Barge Design Solutions, Inc. is seeking a motivated A&E Project Coordinator to join our team in Nashville, TN.

Project coordination professional providing administrative and project support for Architectural and Engineering (A/E) projects. Coordinates project documentation, communications, contract administration activities, and project records while assisting multiple Project Managers. Demonstrates strong attention to detail and effective document management skills, including formatting, proofreading, and quality review. Supports the timely delivery of accurate and professionally presented project documentation that aligns with company standards.

Responsibilities:

• Coordinate project meetings, agendas, meeting minutes, communications, deadlines, and other administrative activities to support successful project execution.
• Manage document control processes, including filing, scanning, electronic records management, and hard-copy document production.
• Administer quality assurance procedures for project documentation and deliverables, including editorial review, proofreading, formatting, styling, and compliance verification.
• Provide contract administration and procurement support for standard projects.
• Process subcontractor invoices and support vendor payment activities.
• Manage Request for Information (RFI) and submittal workflows, ensuring timely review and distribution.
• Compile and packaging design documents such as specifications and drawings, project reports, closeout documentation, and other project records.
• Support proposal development and fee review processes.
• Enter and maintain project data within accounting software and resource planning activities within eResource/BST.
• Assist Project Manager with developing and updating the project schedule.
• Monitor project performance metrics, including budget hours/cost utilization, goal project multiplier and percent complete.
• Coordinate and maintain project documentation, records, and control logs, including project management plans, risk registers, change logs, action item registers, and quality management documentation.
• Support daily office operations, including meeting coordination, event planning, mail distribution, fleet vehicle coordination, and administrative support for office leadership, where applicable.

Education & Experience Qualifications:

Education & Skills

• High school diploma or GED required; Associate degree preferred.
• 2-4 years of project coordination, project administration, or related experience.
• Moderate proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and SharePoint.
• Moderate proficiency in Adobe Acrobat skills; Bluebeam experience preferred.
• Experience with project management software and tools preferred, including BST, Autodesk Construction Cloud (ACC), SpecLink, SpecsIntact, and Bentley ProjectWise.
• Working knowledge of construction and engineering processes, terminology, and project delivery methods.
• Strong analytical, organizational, and problem-solving skills.
• Excellent verbal and written communication skills with the ability to interact effectively with clients, project teams, and stakeholders.
• Demonstrated ability to manage multiple priorities and projects with an elevated level of efficiency in a fast-paced environment.
• Proven ability to work independently while contributing effectively within a collaborative team environment.
• Working knowledge of A/E project documentation, deliverables, and document control practices, including specification packages, front-end contract documents, basis of design reports (BOD), preliminary engineering reports (PER), addenda, bulletins, drawing revisions, construction administration documentation, and quality review processes.

Why join us?

Barge Design Solutions, Inc., is an engineering and architecture firm with diverse in-house multidisciplinary practice areas. The employee-owned company is more than 650+ people strong and serves clients nationwide from multiple U.S. locations. Barge is ranked on Engineering News-Record (ENR)'s Top 500 Design Firms and Architectural Record's Top 300 Architecture Firms and is a certified Great Place To Work.

Our primary purpose for being in business is ultimately to create a better life by unleashing the potential of our people, clients and communities. This purpose is supported by our company’s core values because at the end of the day, Barge CARES:

• Collaborate - Help and expect help. Teamwork is essential in what we do.
• Authentic - Honesty, integrity and trust are at the heart of everything we do. We are who we say we are.
• Responsible - We are accountable for our work, our attitude, and our actions. We make Barge better.
• Excellence - We go all in and expect more of ourselves than others expect of us.
• Service - We are humble. We use our gifts in service of others.

We believe that if we are living out our purpose for being in business and integrating our values into everything we do, we will ultimately achieve our vision to be the firm best known for being selected when it matters most.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability. Equal Opportunity Employer/Veterans/Disabled

Agency Submissions

No unsolicited agency submissions. Barge Design Solutions does not accept unsolicited resumes from recruiters or staffing agencies. Any unsolicited resume becomes the property of Barge Design Solutions, and no fee will be paid for resulting hires. Only agencies with a signed agreement are authorized to submit candidates.