3PL Inventory Coordinator

Aerotek; San Leandro (CA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

HSA

Transportation benefits

Employee Assistance Program

PTO / Vacation or Sick Leave

Job summary

Aerotek is seeking a 3PL Inventory Coordinator in San Leandro, CA. This temporary, contract-to-hire role focuses on system-based inventory transactions and reconciliations between a 3PL warehouse and internal ERP/WMS systems.

You’ll use Excel to analyze data, manage POs, and resolve discrepancies, working primarily in office/remote settings with daytime hours. The role emphasizes data integrity, cross‑functional collaboration, and contributing to a startup warehouse/WMS implementation.

Qualifications

• Approximately 2–3 years of experience in inventory coordination or a similar role.
• Strong Excel skills, including formulas, pivots and VLOOKUP for data reconciliation.
• Experience with ERP systems (Oracle) and WMS for inventory and PO management.
• Experience in a 3PL environment and data entry across multiple systems.
• Comfort using Outlook for coordination with internal teams and external partners.

Responsibilities

• Assist with manual inventory transactions between the 3PL partner and Oracle, including adjustments and receipts.
• Systematically receive, update, and correct purchase orders within WMS to ensure accurate records.
• Investigate variances by reviewing reports to identify root causes and support timely resolution.
• Provide limited EDI resolution support by reviewing data and escalating as needed.
• Help identify accurate floor inventory counts when discrepancies arise between shipped and received goods.
• Maintain data entry accuracy across all systems to ensure transaction integrity.
• Use Excel to analyze data, reconcile differences, and prepare supporting documentation.
• Collaborate with cross‑functional teams to share findings and support inventory accuracy improvements.
• Support startup activities for the new Warehouse/WMS by processing manual transactions.
• Document findings and corrections to provide audit trails for future troubleshooting.

Skills

Inventory coordination

Excel proficiency

Oracle ERP

WMS experience

Outlook communication

3PL operations

Data accuracy

Inventory reconciliation

Discrepancy investigation

Attention to detail

Tools

Oracle

WMS

Excel

Job description

Job Title: 3PL Inventory Coordinator

Job Description

The 3PL Inventory Coordinator supports accurate inventory transactions and reconciliations between a third-party logistics (3PL) warehouse and internal systems. In this temporary role, you focus on systematically managing purchase orders and inventory within ERP and WMS platforms, using Excel to investigate discrepancies and maintain data integrity. You work primarily in systems rather than on the warehouse floor, leveraging reports and tools to identify and resolve issues with inventory counts and transactions.

Responsibilities

• Assist with manual inventory transactions between the 3PL partner and Oracle, including inventory adjustments and purchase order receipts.
• Systematically receive, create, update, and correct purchase orders within the WMS and related systems to ensure accurate inventory records.
• Investigate inventory variances by navigating reports and systems to identify root causes and support timely resolution.
• Provide limited support for EDI issue resolution by reviewing data, identifying discrepancies, and escalating issues to process owners as needed.
• Help identify and communicate accurate inventory counts for the floor inventory team, especially when discrepancies arise between shipped and received 3PL product.
• Maintain accurate data entry across all systems to ensure transaction integrity and consistency between the 3PL and internal platforms.
• Use Excel, including basic formulas, pivot tables, and VLOOKUP functions, to analyze data, reconcile differences, and prepare supporting documentation.
• Collaborate with cross‑functional teams to share findings from inventory investigations and support continuous improvement of inventory accuracy.
• Support activities related to the new Warehouse/WMS startup by processing manual transactions and ensuring data is captured correctly.
• Document findings, corrections, and transaction changes to provide clear audit trails and support future troubleshooting.

Essential Skills

• Approximately 2–3 years of experience in inventory coordination, inventory control, or a similar role at a mid‑junior level.
• Strong Excel skills, including basic formulas, pivot tables, and VLOOKUP functions for data analysis and reconciliation.
• Experience working with ERP systems, specifically Oracle or similar platforms, for managing inventory and purchase orders.
• Experience with Warehouse Management Systems (WMS) for systematically receiving, creating, and correcting purchase orders.
• Comfort using Outlook for communication and coordination with internal teams and external partners.
• High‑level understanding of warehouse and 3PL operations, particularly how transactions flow between systems and physical inventory.
• Demonstrated ability to perform accurate data entry and maintain transaction integrity across multiple systems.
• Experience supporting inventory control and reconciliation activities in a 3PL or warehouse environment.
• Ability to investigate discrepancies by navigating reports and multiple systems to identify issues and propose resolutions.
• Strong attention to detail and accuracy when working with large data sets and multiple transactional records.

Additional Skills & Qualifications

• Familiarity with EDI processes and the ability to assist with basic EDI issue resolution, even if not owning the full process.
• Experience working in a startup or new system implementation environment, particularly related to new Warehouse/WMS setups.
• Ability to interpret and reconcile differences between shipped and received quantities in a 3PL setting.
• Strong organizational skills and the ability to manage multiple manual transactions and tasks simultaneously.
• Effective written and verbal communication skills for collaborating with inventory, operations, and systems teams.
• Comfort working in a role focused on system‑based research rather than physical inventory handling.

Why Work Here?

You join a collaborative environment that values accuracy, problem-solving, and continuous improvement. This role offers the opportunity to work closely with modern ERP and WMS technologies while contributing directly to the success of a new warehouse and system startup. You gain hands‑on experience with 3PL operations and inventory reconciliation, expanding your technical and analytical skills in a supportive setting. The position provides a consistent daytime schedule, promoting a balanced routine and predictable work hours.

Work Environment

This is a temporary position with a standard weekday schedule, working Monday through Friday from 7:00 AM to 3:30 PM. The role is primarily systems‑focused, with work performed in office or remote‑office settings rather than on the warehouse floor. You work extensively with Excel, Oracle, WMS platforms, Outlook, and various reporting tools to manage inventory transactions and investigate discrepancies. The environment emphasizes accuracy, structured processes, and clear communication with inventory and operations teams, particularly during a new Warehouse/WMS startup phase. Dress expectations align with a typical professional or business‑casual office setting, appropriate for a role centered on computer‑based work and virtual collaboration.

Job Type & Location

This is a Contract to Hire position based out of San Leandro, CA.

Pay and Benefits

The pay range for this position is $26.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Leandro,CA.

Application Deadline

This position is anticipated to close on Sep 30, 2026.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.