26-27 CC Maine Volunteer Management Specialist VISTA

AmeriCorps; Lewiston (ME); On-site; USD 17,000 - 21,000; Full time

Benefits offered by this job

Health Coverage

Living Allowance

Education Award

Relocation Allowance

Stipend

Training

Job summary

AmeriCorps VISTA in Maine is seeking a detail-oriented program specialist to support the Catholic Charities Maine Family Strengthening initiative. You will review Volunteer Services workflows, coordinate with 20 Volunteer Coordinators, and help document onboarding, recruitment, and training improvements.

You will analyze data management practices, observe current processes, and recommend streamlined, compliant solutions to sustain growth and impact across all 20 sites.

Qualifications

• Experience coordinating volunteers or programs is preferred.
• Strong ability to organize, document, and communicate with multiple stakeholders.
• Familiarity with volunteer data management and onboarding processes.

Responsibilities

• Assist 20 Volunteer Coordinators with onboarding, recruitment, and training improvements.
• Analyze volunteer data management and record-keeping processes.
• Interview coordinators to assess needs and draft recommendations for program improvements.
• Collaborate with program staff to implement new workflows and efficiencies.
• Attend staff and partner meetings to support sustainable processes.

Skills

Communications

Community Organization

Computers/Technology

Public Speaking

Recruitment

Teaching/Tutoring

Writing/Editing

General Skills

Environment

Non-Profit Management

Team Work

Volunteer Management

Education

Technical school / apprenticeship / vocational

Job description

This VISTA position is a part of Catholic Charities USA’s Family Strengthening Program, a national intermediary project. As a member, you will meet virtually with VISTA Leaders and other VISTAs serving throughout the country, all focused on alleviating poverty. Analyze and review all areas of the Volunteer Services program to see where we can create and improve processes. We will also connect with Volunteer Coordinators at each of our 20 programs to see how we can assist them, and to help them learn how to record their volunteer hours for their volunteers or come up with efficiencies to help with onboarding and orientation paperwork, efiling, or capturing the information in the most efficient way. We also want to remain compliant. Our Volunteer Services program was rated one of the highest rated program by the Council of Accreditation in 2025 - so we will be a great program to learn from if you are interested in Volunteer Management. One of the goals of the review is how the flow of the program runs, and see if we can find an easier flow, or a more efficient flow of how everything will work. Through these efforts, the VISTA will help to increase capacity & build more sustainable methods for the future.

Member Duties :

• Make a difference helping Catholic Charities Maine improve their Volunteer Services program collaborating w/ 20 Vol. Coordinators to assess onboarding, application, recruitment, training, analyze strategies & recommendations
• Assess data mgmt; review process (1st & 2nd qrts).
• Observe & assess existing programs, make recommendations (2nd qrt).
• Interview at least 10 vol. coordinators to determine if needs met; make recommendations (1st & 2nd qrts).
• Help make changes to processes/ systems as needed (3rd qrtr).
• Attend staff meetings, both program & comm. partners (ongoing).
• Enjoy knowing you have created a sustainable, and improved path for volunteer leaders to guide their volunteers & coordinators through a smoother process.
• You will make a difference! Happy to meet you, welcome your enthusiasm, and ideas to share at Catholic Charities Maine.

Program Benefits :

• Childcare assistance if eligible
• Choice of Education Award or End of Service Stipend
• Education award upon successful completion of service
• Health Coverage*
• Living Allowance
• Relocation Allowance
• Stipend
• Training

For details about AmeriCorps VISTA healthcare benefits, please visit https://americorpsvista.imglobal.com/.

Terms

• Car recommended
• Permits attendance at school during off hours
• Permits working at another job during off hours

Service Areas

• Community and Economic Development
• Community Outreach
• Education
• Neighborhood Revitalization
• Public Safety
• Technology

Skills

• Communications
• Community Organization
• Computers/Technology
• Public Speaking
• Recruitment
• Teaching/Tutoring
• Writing/Editing
• General Skills
• Environment
• Non-Profit Management
• Team Work
• Volunteer management a plus

Program Type:

AmeriCorps VISTA

Program

26-27 CC Maine Volunteer Management Specialist VISTA

Program Start/End Date

11/16/2026 - 11/15/2027

Work Schedule

Full Time

Education level

Technical school / apprenticeship / vocational

Age Requirement

Minimum: 18 Maximum: None

Program Locations

MAINE

Accepting Applications

From 06/01/2026 To 10/31/2026

Contact

Kelly Day

27 Bartlett St

Lewiston ME 04240

[phone]

[e-mail]

www.ccmaine.org/volunteer