Global Executive Assistant: Calendar, Travel & Projects

Abbott; Fatih; On-site; TRY 180,000 - 240,000; Full time

Job summary

Abbott is seeking an Executive Assistant to support its Istanbul-based executive team. The role covers calendar management, arranging complex travel, document preparation, and cross‑regional coordination within a global healthcare company.

You will handle confidential information with discretion, draft presentations, and liaise with stakeholders across multiple time zones. Candidates should be highly organized, fluent in English, and capable of multitasking under deadlines.

Qualifications

• 7+ years of experience in similar roles in multinational companies.
• Advanced PowerPoint and Word; intermediate Excel.
• Strong verbal and written communication, interpersonal and organizational skills.
• Excellent command of English.
• Ability to multitask and meet deadlines while maintaining confidentiality.
• Ability to conform to internal procedures.

Responsibilities

• Provide confidential administrative support to Executive and other parties as needed.
• Manage and maintain complex calendar and coordinate global appointments across time zones.
• Organize global travel arrangements and itineraries, including visas.
• Prepare documents, reports, and presentations with brand consistency.
• Be point of contact between Executive, stakeholders, employees, and customers.
• Track live projects, team schedules and holidays across regions.
• Participate in meetings, take minutes, and follow-up on actions.
• Process and follow-up expense reports.
• Manage visitor schedules and related arrangements.
• Assist with ad hoc duties and projects.

Skills

PowerPoint

Word

Excel

Verbal communication

Written communication

Organizational skills

Multitasking

Confidentiality

English proficiency

Deadline-driven

Tools

Microsoft Office

Job description

Abbott is seeking an Executive Assistant to support its Istanbul-based executive team. The role covers calendar management, arranging complex travel, document preparation, and cross‑regional coordination within a global healthcare company.

You will handle confidential information with discretion, draft presentations, and liaise with stakeholders across multiple time zones. Candidates should be highly organized, fluent in English, and capable of multitasking under deadlines.