Executive Assistant

Abbott Laboratories; Fatih; On-site; TRY 300,000 - 450,000; Full time

Job summary

Abbott Laboratories is seeking an experienced Executive Assistant to provide confidential administrative support to the Executive in Istanbul. You will manage complex calendars, coordinate global meetings, and handle travel arrangements with meticulous attention to detail.

The role requires superb English communication, high discretion, and the ability to multitask in a fast-paced, multinational environment.

Qualifications

• Proficient in PowerPoint (advanced) and Word (advanced).
• Excel (intermediate) skills required.
• Strong verbal and written communication, interpersonal and organizational abilities.
• Excellent command of English.

Responsibilities

• Provide efficient, confidential administrative support to the Executive and others as needed.
• Manage and maintain a complex calendar across global time zones, coordinating meetings and calls.
• Organize global travel arrangements, itineraries, visas, and related travel requirements.
• Prepare documents, reports, and presentations to a high standard with brand consistency.
• Be the point of contact between the Executive, stakeholders, employees, and external parties.
• Attend meetings, take minutes, and track action items and follow-ups.

Skills

PowerPoint

Word

Excel

English Proficiency

Multitasking

Confidentiality

Job description

Executive Assistant

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

The Opportunity

This position works at Istanbul location in the Established Pharmaceuticals Division that we are committed to bringing the benefits of our trusted medicines to more people in the world’s fastest-growing countries. Our broad portfolio of high-quality and differentiated branded generic medicines reaches across multiple therapeutic areas including gastroenterology, women's health, cardiometabolic, pain management/central nervous system, and respiratory. .

What You’ll Do

• Provide efficient and confidential administrative support to Executive and as needed other parties commissioned by the Executive.
• Manage and maintain complex calendar and coordinate global appointment across all global time zones, meetings and conference calls using various technologies.
• Organizeglobaltravelarrangements and itineraries to all regions of world, including flights, visaapplicationsetc. in line with thetravelrequirements.
• Preparation of documents,reports, andpresentations to high standard (formatting, re-working, proof-readingetc) ensuringbrand consistencyand according to brand guidelines.
• Be point of contact between Executive, key stakeholders, employees, external customers, and other parties.
• Track live projects, team whereabouts and holidays, including international public holidays and international team vacations.
• Participate in meetings, take minutes, and distribute, follow-up on active items wherever appropriate.
• Process and follow-upexpense reports.
• Take charge of all key visitor schedules and arrange associated requirements, i.e., hotel,travel, restaurants, entertainment,printing, and general enquiries.
• Assist with any other duties/ad hoc projects assigned.

Required Qualifications

• A minimum of 7 years’ work experience in similar roles in multinational companies.
• Should be proficient inPowerPoint(advanced), Word (advanced), Excel (Intermediate)
• Must have strongverbal andwritten communication, interpersonal andorganizational skills.
• Must have excellent command of English.
• Must be able to adapt at handling multiple assignments (multi-tasking and prioritizing) to ensure completion in a timely manner while meeting assigned deadlines.
• Must be able to maintain a high degree of confidentiality andprofessionalism.
• Must be able to conform to all internal and standard company procedures.

Preferred Qualifications

• Ability to work in a highly matrixed and geographically diverse business environment.
• Work within a team and as an individual contributor in a face-paced,changing environmentand be comfortable communicating with members of staff from all levels and areas of the business.
• Ability to work unsupervised, using initiative.