Executive Assistant

Abbott; Fatih; On-site; TRY 180,000 - 240,000; Full time

Job summary

Abbott is seeking an Executive Assistant to support its Istanbul-based executive team. The role covers calendar management, arranging complex travel, document preparation, and cross‑regional coordination within a global healthcare company.

You will handle confidential information with discretion, draft presentations, and liaise with stakeholders across multiple time zones. Candidates should be highly organized, fluent in English, and capable of multitasking under deadlines.

Qualifications

• 7+ years of experience in similar roles in multinational companies.
• Advanced PowerPoint and Word; intermediate Excel.
• Strong verbal and written communication, interpersonal and organizational skills.
• Excellent command of English.
• Ability to multitask and meet deadlines while maintaining confidentiality.
• Ability to conform to internal procedures.

Responsibilities

• Provide confidential administrative support to Executive and other parties as needed.
• Manage and maintain complex calendar and coordinate global appointments across time zones.
• Organize global travel arrangements and itineraries, including visas.
• Prepare documents, reports, and presentations with brand consistency.
• Be point of contact between Executive, stakeholders, employees, and customers.
• Track live projects, team schedules and holidays across regions.
• Participate in meetings, take minutes, and follow-up on actions.
• Process and follow-up expense reports.
• Manage visitor schedules and related arrangements.
• Assist with ad hoc duties and projects.

Skills

PowerPoint

Word

Excel

Verbal communication

Written communication

Organizational skills

Multitasking

Confidentiality

English proficiency

Deadline-driven

Tools

Microsoft Office

Job description

JOB DESCRIPTION:

Executive Assistant

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

The Opportunity

This position works at Istanbul location in the Established Pharmaceuticals Division that we are committed to bringing the benefits of our trusted medicines to more people in the world’s fastest-growing countries. Our broad portfolio of high-quality and differentiated branded generic medicines reaches across multiple therapeutic areas including gastroenterology, women's health, cardiometabolic, pain management/central nervous system, and respiratory. .

What You’ll Do

• Provide efficient and confidential administrative support to Executive and as needed other parties commissioned by the Executive.
• Manage and maintain complex calendar and coordinate global appointment across all global time zones, meetings and conference calls using various technologies.
• Organize global travel arrangements and itineraries to all regions of world, including flights, visa applications etc. in line with the travel requirements.
• Preparation of documents, reports, and presentations to high standard (formatting, re-working, proof-reading etc) ensuring brand consistency and according to brand guidelines.
• Be point of contact between Executive, key stakeholders, employees, external customers, and other parties.
• Track live projects, team whereabouts and holidays, including international public holidays and international team vacations.
• Participate in meetings, take minutes, and distribute, follow-up on active items wherever appropriate.
• Process and follow-up expense reports.
• Take charge of all key visitor schedules and arrange associated requirements, i.e., hotel, travel, restaurants, entertainment, printing, and general enquiries.
• Assist with any other duties/ad hoc projects assigned.

Required Qualifications

• A minimum of 7 years’ work experience in similar roles in multinational companies.
• Should be proficient in PowerPoint (advanced), Word (advanced), Excel (Intermediate)
• Must have strong verbal and written communication, interpersonal and organizational skills.
• Must have excellent command of English.
• Must be able to adapt at handling multiple assignments (multi-tasking and prioritizing) to ensure completion in a timely manner while meeting assigned deadlines.
• Must be able to maintain a high degree of confidentiality and professionalism.
• Must be able to conform to all internal and standard company procedures.

Preferred Qualifications

• Ability to work in a highly matrixed and geographically diverse business environment.
• Work within a team and as an individual contributor in a face-paced, changing environment and be comfortable communicating with members of staff from all levels and areas of the business.
• Ability to work unsupervised, using initiative.

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

Administrative Support

DIVISION:

EPD Established Pharma

LOCATION:

Türkiye > Istanbul : Saray Mah Dr Adnan Buyukdeniz Cd Umraniye

WORK SHIFT:

Standard

TRAVEL:

Not specified

SIGNIFICANT WORK ACTIVITIES:

Not Applicable