Workplace Specialist - APJ

monday.com; Remote; SGD 60,000 - 80,000; Full time

Job summary

A leading productivity platform in Singapore is seeking a Workplace Specialist to manage office operations and enhance employee engagement. Responsible for overseeing daily operations, optimizing space, and fostering a culture aligned with company values. The ideal candidate has 3-5 years in facilities management, strong stakeholder skills, and a passion for creating welcoming workspaces. This role promises a key position within the operations team, supporting a dynamic and innovative workplace.

Qualifications

• 3-5 years of proven facilities management experience or comparable experience in a fast-paced head office environment.
• Exceptional stakeholder management skills.
• Demonstrated ability to work autonomously.
• Passionate about creating engaging work environments.
• Strong operational mindset with a focus on efficiency.

Responsibilities

• Oversee daily office operations to ensure safety and functionality.
• Optimize space planning and office layout for evolving needs.
• Manage vendor relationships for cleaning, maintenance, and services.
• Act as the main point of contact for workplace-related issues.
• Drive sustainability initiatives to reduce waste and energy use.

Skills

Facilities management

Stakeholder management

Operational mindset

Health and safety regulations

Cross-functional collaboration

Job description

Monday.com is more than just a platform—it’s a hub where teams of all sizes come together to innovate, create, and succeed. Our Work is trusted by thousands of businesses globally to manage projects, foster collaboration, and improve productivity. We believe in empowering people to work however and wherever they work best, creating spaces—physical and digital—that inspire excellence. Our Singapore office is an extension of this philosophy, bringing our vibrant, innovative culture to the heart of one of the world’s busiest and most creative cities.

About The Role

As a Workplace Specialist based in our Singapore office, you’ll play a critical role in cultivating an inspiring, efficient, and safe workplace that embodies Monday.com’s dynamic and people-first ethos. You will be the sole Workplace representative in Singapore, reporting directly to the APJ Workplace team lead based in Sydney. This role requires someone who is highly autonomous and comfortable taking full ownership of the Singapore office operations.

You’ll ensure our office is fully operational and reflects our commitment to employee well-being, sustainability, and seamless productivity. A key function of this role will be actively developing local culture and collaborating with the People Experience team to implement programs that ensure alignment with our regional and global company culture. You will be responsible for welcoming guests, visiting employees, and external partners, ensuring a smooth and positive arrival experience for everyone entering the office. The ideal candidate will have a genuine care for people, knack for facilities management, an eye for detail, and a passion for creating spaces where people love to work. This role will be a key player in maintaining our Singapore office’s reputation as a welcoming, innovative space, while also supporting additional sites as our footprint grows.

Key Responsibilities:

• Facility Operations: Oversee daily office operations, ensuring safety, functionality, and aesthetics.
• Space Management: Optimize space planning and office layout to meet evolving needs.
• Vendor Management: Manage vendor relationships for cleaning, maintenance, security, and services.
• Workplace Support Act as the main point of contact for workplace-related issues, from space requests and support or maintenance needs, Foster a positive work environment by ensuring employees have the tools, services, and support needed to work effectively.
• Health & Safety Compliance: Ensure adherence to health, safety, and environmental regulations through audits and improvements.
• Sustainability Initiatives: Drive efforts to reduce energy use, waste, and promote sustainable.
• Budget Management: Track and manage budgets for office resources and services.
• Workplace Support: Address workplace requests promptly and in line with SLAs.
• People Experience & Culture Support: Collaborate with the People Experience team to plan, organize, and execute local office events, celebrations, and internal culture-building initiatives to enhance employee engagement and community across APJ.
• Cross-Functional Support (IT/AV & Admin): Provide first-line support for basic office IT and AV needs (e.g., meeting room setup, simple troubleshooting, conference calls) and assist with general administrative duties across various functions as required.

Your Experience & Skills

Requirements

• 3-5 years of proven facilities management experience or comparable experience in a fast-paced head office environment (ideally within the tech industry), supporting 300+ employees.
• Exceptional stakeholder management skills, with the ability to influence and collaborate effectively across all levels of the organization.
• Demonstrated ability to work autonomously, take full ownership of operations, and manage a wide range of responsibilities independently.
• Passionate about creating engaging, functional, and people-first work environments that reflect company culture
• Up-to-date knowledge of health and safety regulations, with confidence in applying them in a corporate setting
• Experience managing on-site vendors (e.g. catering, cleaning, or maintenance), ensuring service quality and compliance
• Strong operational mindset with a focus on efficiency, safety, and service excellence
• Comfortable working cross-functionally and supporting a wide range of workplace needs

We believe in equal opportunity.

At monday.com, we believe everyone should feel they belong - exactly as they are. We’re an equal opportunity employer, committed to an open, accessible, and inclusive workplace free from discrimination or harassment of any kind.

All qualified candidates will be considered for employment, regardless of race, color, religion, nationality, sexual orientation, gender identity, age, marital status, pregnancy, family or parental status, disability, veteran status, or any other characteristic protected by law.

If you need support or accommodation during the hiring process, we’re here to help.

Meet the Operations team

The Operations Team collaborates with the entire company globally and provides advice and guidance to enable and empower all teams in initiatives related to IT, facilities, event management, social impact, our makers and more. We take a creative approach in order to scale and optimize internal processes. We are a crew of energetic and caring individuals who love using teamwork to solve complex problems in a fast-paced environment.