Workplace Coordinator (Event & Facilities)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 24,000 - 40,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking an adaptable Facilities Coordinator to oversee day-to-day operations at Raffles Place. You will coordinate vendors, manage safety and hygiene, assist with events, and handle procurement and administrative tasks to keep building services running smoothly.

The role requires at least 1 year in facilities management or related fields, strong MS Office skills, and a customer-focused mindset to support staff and stakeholders effectively.

Qualifications

• 1+ year in facilities management, coordinator, events, or cleaning services.
• Strong communication and customer-service orientation.
• Proficiency with Microsoft Office; Excel and PowerPoint.
• Experience with CMMS or visitor management systems is a plus.

Responsibilities

• Manage day-to-day facilities operations to ensure a clean, safe, and well-maintained environment.
• Coordinate vendors and service providers (cleaning, pest control, landscaping) for quality and timeliness.
• Support planning and execution of events, including venue setup and logistics.
• Supervise cleaning/upgrading/restoring activities and maintain hygiene standards.
• Monitor supplies and arrange replenishments for daily operations.
• Review vendor quotations and invoices for accuracy and value.
• Handle basic administrative duties like reports, meeting minutes, and records.
• Coordinate deliveries, purchases, and service requests to ensure smooth operations.
• Monitor building facilities and arrange repairs when needed.
• Manage lost and found records and follow-ups.
• Support sustainability initiatives such as recycling programs.
• Identify improvements and implement solutions to improve efficiency and service quality.
• Assist with manpower coordination during peak periods or staff shortages.
• Be a key contact for staff, vendors, and stakeholders with clear communication.

Skills

MS Office

Excel

PowerPoint

CMMS

Condeco Visitor Management

Tools

Facility Bot CMMS

Condeco Visitor Management

Job description

Salary: up to $3,600 (Based on relevant experience)

Location: Raffles Place

Working hours:

Monday - Friday: 8am-4.30pm / 8.30am-5.30pm / 9am-6pm

Saturday: Half Day

Job Scope

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.

• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.

• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.

• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.

• Monitored supplies and arranged replenishment to support daily operations.

• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.

• Handled basic administrative duties including reports, meeting minutes, records, and quotations.

• Coordinated deliveries, purchases, and service requests to ensure smooth operations.

• Monitored building's facilities and arranged repairs when needed.

• Managed lost and found items, maintaining proper records and follow‑up.

• Supported sustainability efforts such as recycling initiatives.

• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.

• Assisted with manpower coordination and provided support during peak periods or staff shortages.

• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Job Requirements

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services

• Ability to effectively respond to complex inquiries or complaints from clients, line management and supply chain.

• Ability to work under pressure and customer service oriented

• Intermediate skill with Microsoft Office Suite, Excel, Power Point, CMMS (Facility Bot) Visitor Management System (Condeco)

EA Reg. ID: R25157446 (Katherine Carlen)

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No: 01C4394