Facilities Coordinator, Soft Services | Bank | UP3600

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 40,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking a Facilities Coordinator to manage day-to-day operations and ensure a clean, safe workplace at Raffles Place. You will coordinate vendors and support event logistics, while maintaining hygiene standards and efficiency.

Ideal candidates have 1+ year in facilities, with strong MS Office, CMMS, and stakeholder communication skills. This role is based on site with typical Monday to Friday hours and occasional half-day Saturdays.

Qualifications

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services
• Ability to respond to complex inquiries or complaints from clients and management

Responsibilities

• Managed day-to-day facilities operations, ensuring a clean, safe and well-maintained environment
• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery
• Supported planning and execution of events, including venue setup and logistics
• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards
• Monitored supplies and arranged replenishment to support daily operations
• Reviewed vendor work, quotations, and invoices to ensure accuracy and value
• Handled basic administrative duties including reports, meeting minutes, records, and quotations
• Coordinated deliveries, purchases, and service requests to ensure smooth operations
• Monitored building's facilities and arranged repairs when needed
• Managed lost and found items, maintaining proper records and follow-up
• Supported sustainability efforts such as recycling initiatives
• Identified areas for improvement and implemented solutions to enhance efficiency and service quality
• Assisted with manpower coordination and provided support during peak periods or staff shortages
• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates

Skills

Facilities management

Event management

Vendor coordination

Customer service

MS Office

Excel

PowerPoint

CMMS

Visitor management system

Tools

Condeco Visitor Management System

Facility Bot

Job description

Salary: $3,200 - $3,600 (Based on relevant experience)
Location: Raffles Place
Working hours:
Monday - Friday: 8am – 4.30pm / 8.30am – 5.30pm / 9am – 6pm
Saturday: Half Day

Job Scope:

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.

• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.

• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.

• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.

• Monitored supplies and arranged replenishment to support daily operations.

• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.

• Handled basic administrative duties including reports, meeting minutes, records, and quotations.

• Coordinated deliveries, purchases, and service requests to ensure smooth operations.

• Monitored building's facilities and arranged repairs when needed.

• Managed lost and found items, maintaining proper records and follow-up.

• Supported sustainability efforts such as recycling initiatives.

• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.

• Assisted with manpower coordination and provided support during peak periods or staff shortages.

• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Job Requirements:

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services

• Ability to effectively respond to complex inquiries or complaints from clients, line management and supply chain.

• Ability to work under pressure and customer service oriented

• Intermediate skill with Microsoft Office Suite, Excel, Power Point, CMMS (Facility Bot) Visitor Management System (Condeco)

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EA Reg. ID: R25157446 (Katherine Carlen)

PERSOL Singapore Pte Ltd RCB No. 200007268E EA License No: 01C4394