Event & Facilities Coordinator @ Orchard - Global Investment Group

PERSOL; Singapore; On-site; SGD 24,000 - 40,000; Full time

Job summary

PERSOL Singapore is seeking a diligent Facilities Coordinator to oversee day-to-day operations, manage vendors and service providers, and support events and logistics in Orchard. The role emphasizes maintaining a safe, clean environment and efficient coordination with stakeholders.

The successful candidate will have at least 1 year in facilities or related roles, be skilled with MS Office and CMMS/Condeco, and thrive under pressure with a customer-focused mindset.

Qualifications

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services
• Ability to respond effectively to complex inquiries or complaints from clients, line management, and supply chain
• Ability to work under pressure and customer service oriented
• Intermediate skill with Microsoft Office Suite, Excel, Power Point, CMMS (Facility Bot) Visitor Management System (Condeco)

Responsibilities

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.
• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.
• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.
• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.
• Monitored supplies and arranged replenishment to support daily operations.
• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.
• Handled basic administrative duties including reports, meeting minutes, records, and quotations.
• Coordinated deliveries, purchases, and service requests to ensure smooth operations.
• Monitored building's facilities and arranged repairs when needed.
• Managed lost and found items, maintaining proper records and follow-up.
• Supported sustainability efforts such as recycling initiatives.
• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.
• Assisted with manpower coordination and provided support during peak periods or staff shortages.
• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Skills

Facilities management

Vendor coordination

Event support

Customer service

Microsoft Office

CMMS

Communication

Tools

CMMS (Facility Bot)

Condeco

Job description

Salary: up to $3,600
Location: Orchard
Working hours:
Monday - Friday 8am – 4.30pm / 8.30am – 5.30pm / 9am – 6pm
Saturday Half Day

Job Scope

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.

• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.

• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.

• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.

• Monitored supplies and arranged replenishment to support daily operations.

• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.

• Handled basic administrative duties including reports, meeting minutes, records, and quotations.

• Coordinated deliveries, purchases, and service requests to ensure smooth operations.

• Monitored building's facilities and arranged repairs when needed.

• Managed lost and found items, maintaining proper records and follow-up.

• Supported sustainability efforts such as recycling initiatives.

• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.

• Assisted with manpower coordination and provided support during peak periods or staff shortages.

• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Job Requirements

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services
• Ability to effectively respond to complex inquiries or complaints from clients, line management and supply chain.
• Ability to work under pressure and customer service oriented
• Intermediate skill with Microsoft Office Suite, Excel, Power Point, CMMS (Facility Bot) Visitor Management System (Condeco)