Facilities Coordinator | Global Group | UP3600

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 40,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. at Raffles Place, Singapore, is hiring a Facilities Coordinator to oversee daily facilities operations, ensuring a clean, safe, and well-maintained environment.

You will coordinate vendors for cleaning, pest control, and landscaping, support event planning and logistics, and monitor supplies and repairs to keep operations running smoothly.

The role requires at least 1 year in facilities or related fields, strong MS Office/Excel skills, and a customer-service mindset.

Qualifications

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services
• Ability to effectively respond to complex inquiries or complaints from clients, line management and supply chain.
• Ability to work under pressure and customer service oriented
• Intermediate skill with Microsoft Office Suite, Excel, Power Point, CMMS (Facility Bot) Visitor Management System (Condeco)

Responsibilities

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.
• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.
• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.
• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.
• Monitored supplies and arranged replenishment to support daily operations.
• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.
• Handled basic administrative duties including reports, meeting minutes, records, and quotations.
• Coordinated deliveries, purchases, and service requests to ensure smooth operations.
• Monitored building's facilities and arranged repairs when needed.
• Managed lost and found items, maintaining proper records and follow-up.
• Supported sustainability efforts such as recycling initiatives.
• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.
• Assisted with manpower coordination and provided support during peak periods or staff shortages.
• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Skills

Facilities management

Vendor coordination

Event coordination

Customer service

Administrative tasks

Tools

MS Office Suite

Excel

CMMS (Facility Bot)

Condeco Visitor Management

Job description

Salary: $3,200 - $3,600 (Based on relevant experience)
Location: Raffles Place
Working hours:
Monday - Friday: 8am – 4.30pm / 8.30am – 5.30pm / 9am – 6pm
Saturday: Half Day

Job Scope:

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.

• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.

• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.

• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.

• Monitored supplies and arranged replenishment to support daily operations.

• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.

• Handled basic administrative duties including reports, meeting minutes, records, and quotations.

• Coordinated deliveries, purchases, and service requests to ensure smooth operations.

• Monitored building's facilities and arranged repairs when needed.

• Managed lost and found items, maintaining proper records and follow-up.

• Supported sustainability efforts such as recycling initiatives.

• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.

• Assisted with manpower coordination and provided support during peak periods or staff shortages.

• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Job Requirements:

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services

• Ability to effectively respond to complex inquiries or complaints from clients, line management and supply chain.

• Ability to work under pressure and customer service oriented

• Intermediate skill with Microsoft Office Suite, Excel, Power Point, CMMS (Facility Bot) Visitor
  Management System (Condeco)