Workplace Ops Executive (UP3600 / Bank)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 40,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking a Facilities Coordinator to manage day-to-day operations, coordinate vendors, and support events at Raffles Place. The role involves maintaining a clean, safe environment, managing supplies, and overseeing repairs and hygiene standards.

Your responsibilities include supervising service providers, handling admin tasks, and ensuring timely updates to staff and stakeholders. A minimum of 1 year in FM or related fields is expected.

Qualifications

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services.
• Ability to respond effectively to complex inquiries or complaints from clients and stakeholders.
• Work well under pressure with a customer service mindset.
• Intermediate skills in MS Office, Excel, PowerPoint, and CMMS (Facility Bot) and Visitor Management System (Condeco).

Responsibilities

• Managed day-to-day facilities operations to ensure a clean, safe, and well-maintained environment.
• Coordinated vendors and service providers (cleaning, pest control, landscaping) for quality and timely delivery.
• Supported planning and execution of events, including venue setup, logistics, and stakeholder coordination.
• Supervised cleaning and upgrading/restoring activities, resolving issues and maintaining hygiene standards.
• Monitored supplies and arranged replenishment to support daily operations.
• Reviewed vendor quotations and invoices for accuracy and value.
• Handled basic administrative duties including reports, meeting minutes, records, and quotations.
• Coordinated deliveries, purchases, and service requests to ensure smooth operations.
• Monitored building facilities and arranged repairs when needed.
• Managed lost and found items with proper records and follow-up.
• Supported sustainability efforts such as recycling initiatives.
• Identified improvement opportunities and implemented efficiency and service quality enhancements.
• Assisted with manpower coordination and provided support during peak periods or staff shortages.
• Acted as a key point of contact for staff, vendors, and stakeholders with clear communication and timely updates.

Skills

Customer service

Communication

Pressure handling

MS Office

Excel

PowerPoint

CMMS

Condeco

Tools

Condeco

Facility Bot

Microsoft Office

Job description

Salary: $3,200 - $3,600 (Based on relevant experience)
Location: Raffles Place
Working hours:
Monday - Friday: 8am - 4.30pm / 8.30am - 5.30pm / 9am - 6pm
Saturday: Half Day

Job Scope:

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.

• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.

• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.

• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.

• Monitored supplies and arranged replenishment to support daily operations.

• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.

• Handled basic administrative duties including reports, meeting minutes, records, and quotations.

• Coordinated deliveries, purchases, and service requests to ensure smooth operations.

• Monitored building's facilities and arranged repairs when needed.

• Managed lost and found items, maintaining proper records and follow-up.

• Supported sustainability efforts such as recycling initiatives.

• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.

• Assisted with manpower coordination and provided support during peak periods or staff shortages.

• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Job Requirements:

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services

• Ability to effectively respond to complex inquiries or complaints from clients, line management and supply chain.

• Ability to work under pressure and customer service oriented

• Intermediate skill with Microsoft Office Suite, Excel, Power Point, CMMS (Facility Bot) Visitor
  Management System (Condeco)

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EA Reg. ID: R25157446 (Katherine Carlen)

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No: 01C4394