Event & Facilities Coordinator @ Orchard - Major Investment Group

PERSOL; Singapore; On-site; SGD 37,000 - 44,000; Full time

Job summary

PERSOL is looking for a Facilities Coordinator to manage day-to-day operations at our Orchard site in Singapore. You will coordinate vendors, oversee cleaning, and support events with logistics and venue setup.

The role requires handling inquiries, maintaining hygiene standards, and assisting with administrative tasks while coordinating with staff and stakeholders to ensure smooth operations.

Qualifications

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services.
• Able to respond to inquiries or complaints from clients, line management and supply chain.
• Work well under pressure with a customer service focus.
• Intermediate skills in Microsoft Office Suite and CMMS/Visitor Management tools.

Responsibilities

• Manage day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.
• Coordinate vendors and service providers, ensuring quality and timely delivery.
• Support planning and execution of events, including venue setup and logistics.
• Supervise cleaning and upgrading/restoring activities, ensuring hygiene standards.
• Monitor supplies and arrange replenishment for daily operations.
• Review vendor quotations and invoices for accuracy and value.
• Handle basic administrative duties including reports and records.
• Coordinate deliveries, purchases, and service requests for smooth operations.
• Monitor building facilities and arrange repairs when needed.
• Manage lost and found records and follow-up.
• Support sustainability initiatives such as recycling.
• Identify areas for improvement and implement efficiency improvements.
• Assist with manpower coordination during peak periods or staff shortages.
• Act as a point of contact for staff, vendors, and stakeholders.

Skills

Customer service

Staff coordination

Vendor management

Problem solving

Tools

Microsoft Office

Excel

PowerPoint

CMMS (Facility Bot)

Condeco

Job description

Salary: up to $3,600
Location: Orchard
Working hours:
Monday - Friday 8am – 4.30pm / 8.30am – 5.30pm / 9am – 6pm
Saturday Half Day

Job Scope

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.

• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.

• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.

• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.

• Monitored supplies and arranged replenishment to support daily operations.

• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.

• Handled basic administrative duties including reports, meeting minutes, records, and quotations.

• Coordinated deliveries, purchases, and service requests to ensure smooth operations.

• Monitored building's facilities and arranged repairs when needed.

• Managed lost and found items, maintaining proper records and follow-up.

• Supported sustainability efforts such as recycling initiatives.

• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.

• Assisted with manpower coordination and provided support during peak periods or staff shortages.

• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Job Requirements

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services
• Ability to effectively respond to complex inquiries or complaints from clients, line management and supply chain.
• Ability to work under pressure and customer service oriented
• Intermediate skill with Microsoft Office Suite, Excel, Power Point, CMMS (Facility Bot) Visitor Management System (Condeco)