Events & Facilities Coordinator @ Major Investment Group

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 37,000 - 44,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking a Facilities Coordinator to manage daily operations at our Raffles Place location. You will supervise cleaning, coordinate vendors, and support events while ensuring safety, hygiene, and efficiency.

The role requires strong administrative skills and proficiency with MS Office and CMMS/visitor management tools. Suitable for candidates with 1+ year in facilities-related roles seeking a hands-on, collaborative environment.

Qualifications

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services
• Ability to respond to complex inquiries or complaints from clients, line management and supply chain
• Ability to work under pressure and customer service oriented
• Intermediate skill with Microsoft Office Suite, Excel, Power Point, CMMS (Facility Bot) Visitor Management System (Condeco)

Responsibilities

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.
• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.
• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.
• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.
• Monitored supplies and arranged replenishment to support daily operations.
• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.
• Handled basic administrative duties including reports, meeting minutes, records, and quotations.
• Coordinated deliveries, purchases, and service requests to ensure smooth operations.
• Monitored building's facilities and arranged repairs when needed.
• Managed lost and found items, maintaining proper records and follow‑up.
• Supported sustainability efforts such as recycling initiatives.
• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.
• Assisted with manpower coordination and provided support during peak periods or staff shortages.
• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Skills

Facilities management

Vendor coordination

Event coordination

Administrative support

MS Office

CMMS (Facility Bot)

Visitor Management System (Condeco)

Tools

CMMS (Facility Bot)

Condeco

Job description

Salary: up to $3,600 (Based on relevant experience)

Location: Raffles Place

Working hours:

Monday - Friday: 8am-4.30pm / 8.30am-5.30pm / 9am-6pm

Saturday: Half Day

Job Scope

• Managed day-to-day facilities operations, ensuring a clean, safe, and well-maintained environment.

• Coordinated vendors and service providers (cleaning, pest control, landscaping), ensuring quality and timely delivery.

• Supported planning and execution of events, including venue setup, logistics, and coordination with stakeholders.

• Supervised cleaning and upgrading/restoring activities, resolving issues and ensuring hygiene standards.

• Monitored supplies and arranged replenishment to support daily operations.

• Reviewed vendor work, quotations, and invoices to ensure accuracy and value.

• Handled basic administrative duties including reports, meeting minutes, records, and quotations.

• Coordinated deliveries, purchases, and service requests to ensure smooth operations.

• Monitored building's facilities and arranged repairs when needed.

• Managed lost and found items, maintaining proper records and follow‑up.

• Supported sustainability efforts such as recycling initiatives.

• Identified areas for improvement and implemented solutions to enhance efficiency and service quality.

• Assisted with manpower coordination and provided support during peak periods or staff shortages.

• Acted as a key point of contact for staff, vendors, and stakeholders, ensuring clear communication and timely updates.

Job Requirements

• Min. 1 year of experience in Facilities Management / Coordinator / Event Management / Cleaning Services

• Ability to effectively respond to complex inquiries or complaints from clients, line management and supply chain.

• Ability to work under pressure and customer service oriented

• Intermediate skill with Microsoft Office Suite, Excel, Power Point, CMMS (Facility Bot) Visitor Management System (Condeco)

EA Reg. ID: R25157446 (Katherine Carlen)

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No: 01C4394