Warehouse Specialist

Teknor Apex Company; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

Teknor Apex Company in Singapore is seeking a Warehouse Administrative Assistant to support records, inventory, and shipment documentation. The role collaborates with Logistics, Procurement, Customer Service, and Production teams to ensure accurate data flow and timely processing of shipments.

The ideal candidate will assist in inventory management, prepare packing lists and DOs, and maintain orderly warehouse administration. Singapore-based position with core office duties.

Responsibilities

• Maintain accurate records of deliveries, shipments, inventory levels, and stock movement in ERP system.
• Coordinate with the 3PL forwarder to ensure timely deliveries and resolve document discrepancies.
• Assist in preparing shipping documents including DO, packing list, fumigation, and raw material labels.
• Assist Product Engineer courier FG/RM or molding plaque to customers or Lab testing as needed.
• Assist in receiving and acknowledging MRO items and spare parts for departments.
• Follow up SCAR with Procurement when necessary.
• Assist in regular stock checks and periodic cycle-counts as part of inventory management.
• Participate in Mid-year & Year-End stock takes.

Job description

• Maintain accurate and proper records of incoming deliveries and outgoing shipments, inventory levels, and stock movement in ERP system.
• Coordinate with the forwarder (3PL) to ensure timely delivery of goods and resolve any documents discrepancies.
• Assist in preparing and reviewing shipping documents, including hauler’s invoice, delivery order (DO), packing list, fumigation, and incoming raw material labels.
• Assist Product Engineer courier FG / RM or molding plaque to customer or corporate for evaluation and Lab testing respectively.
• Assist to receive and acknowledge of MRO items, spare parts for respective departments.
• Handling and following up Supplier Complaint Analysis Report (SCAR) with Procurement person in charge when necessary.
• Inventory Management:
• Assist in inventory management task, such as conducting regular stock check and assisting with periodic daily cycle-count.
• Participate in Mid-year & Year-End-Stock Take.
• Communication:
• Collaborate with warehouse operation team to ensure proper documents are completed for all shipments and orders.
• Communicate effectively with Logistic, Procurement, Customer Service, Production and Laboratory to ensure accurate and timely information flow.
• Follow up closely with 3PL on containers (Laden and Empty) movement to prevent container parking yard congested.
• Other Specific Requirement:
• Contribute to process improvement initiatives to enhance the efficiency of administrative workflows.
• Maintaining a clean and organized administrative workplace within warehouse premises.
• Provide backup support for other warehouse administrative tasks as needed.