Trust Executive Assistant (Legal & Compliance)

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 4,000 - 7,000; Full time

Job summary

The Supreme HR Advisory Pte Ltd is seeking an Executive Assistant to support the Executive Director with high discretion handling confidential information. The role requires experience as a legal secretary or trust specialist and involves managing trust documents, legal papers, and interactions with law firms.

You will perform admin duties, draft and proofread corporate documents, and monitor regulatory changes while supporting daily office operations and ad-hoc projects.

Qualifications

• Experience in handling confidential information with professionalism and discretion.
• Preferred background as legal secretary, trust specialist, corporate secretary.
• Experience with trust administration, legal documents or fund investments is highly preferred.
• Ability to review legal documents from law firms and liaise with outsourced lawyers.
• Excellent document drafting, editing, formatting and proofreading skills.

Responsibilities

• Provide administrative support and services to the Company and Group.
• Create, format, and proofread documents including letters, reports, memos, and presentations.
• Transcribe voice recordings from meetings and conferences.
• Draft, review, and comment on emails, agreements, and documents for Executive Director.
• Identify and evaluate legal and compliance risks within the company and group.
• Monitor regulatory changes and developments and report on them.
• Record deadlines and maintain internal databases and reports for tasks and projects.
• Administer and maintain databases, files, and digital archives.
• Assist in office management and perform ad-hoc tasks as assigned.

Skills

Executive support

Discretion

Legal coordination

Trust management

Education

Secretarial/Legal Administration Diploma or degree

Tools

MS Office Suite

Document management systems

Job description

The Supreme HR Advisory Pte Ltd is seeking an Executive Assistant to support the Executive Director with high discretion handling confidential information. The role requires experience as a legal secretary or trust specialist and involves managing trust documents, legal papers, and interactions with law firms.

You will perform admin duties, draft and proofread corporate documents, and monitor regulatory changes while supporting daily office operations and ad-hoc projects.