Executive Assistant & Trust Administration Specialist

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 45,000 - 76,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Executive Assistant (PA + Trust Duties) to support the Executive Director.

This role requires handling highly sensitive information with discretion and professionalism, while coordinating trust-related administration and corporate secretarial tasks. Based at Suntec Tower, you will provide document preparation, meeting transcripts, and compliance monitoring, and you will work closely with the principal and internal teams.

Qualifications

• Experience as legal secretary, trust specialist, or corporate secretary preferred.
• Experience in handling trust administration, legal documents or fund investment preferred.

Responsibilities

• Provide administrative support and services to the Company and Group.
• Create, format, and proofread documents, including letters, reports, memos, and presentations.
• Transcript voice recordings of meetings and phone conferences.
• Draft, review & comment on emails & documents for the Executive Director.
• Identify and evaluate legal and compliance risks within the company and group.
• Monitor regulatory changes and developments.
• Record deadlines and maintain internal databases/reports of tasks/projects.
• Administer and maintain databases/files; digitize where possible.
• Assist in office management and ad-hoc tasks.
• Assist in reviewing legal documents from law firm and liaise with outsourced lawyers.

Skills

Legal secretary experience

Trust administration

Corporate secretary

Job description

The Supreme HR Advisory Pte. Ltd. is seeking an Executive Assistant (PA + Trust Duties) to support the Executive Director.

This role requires handling highly sensitive information with discretion and professionalism, while coordinating trust-related administration and corporate secretarial tasks. Based at Suntec Tower, you will provide document preparation, meeting transcripts, and compliance monitoring, and you will work closely with the principal and internal teams.