Executive PA & Trust Admin Specialist

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 45,000 - 76,000; Full time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Executive Assistant to support the Executive Director, manage confidential information, and coordinate with the legal and trust teams.

The role requires discretion, preference for legal secretary/trust/corporate secretary experience, and handling trust administration and legal documents. On-site at Suntec Tower, five days a week, 9 AM–6 PM.

Qualifications

• Experience as legal secretary or trust specialist or corporate secretary preferred.
• Experience handling trust administration, legal documents or fund investments preferred.
• Ability to review legal documents from law firms and respond to outsourced lawyers.

Responsibilities

• Assist in providing administrative support/services as well as solutions meeting the needs for the Company and the Group.
• Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
• Transcript of voice recording of meetings/phone conferences.
• Draft, review & comments emails/agreements/documents for Executive director’s consideration.
• Identify and evaluate legal and compliance risks within the company and the group.
• Monitor and report on regulatory changes and developments.
• Record and monitor deadlines, update status and tracking internal database/reports of relevant tasks/projects.
• Administer and maintain databases/files; reorganizing and maintaining files and internal database.
• Assist in office management.
• Carry out other ad-hoc tasks/projects assigned by Executive Director

Skills

Administrative support

Discretion

Legal document handling

Secretarial duties

Job description

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Executive Assistant to support the Executive Director, manage confidential information, and coordinate with the legal and trust teams.

The role requires discretion, preference for legal secretary/trust/corporate secretary experience, and handling trust administration and legal documents. On-site at Suntec Tower, five days a week, 9 AM–6 PM.