Assistant Manager - Tenancy Management (Property Management)

CBRE Group, Inc.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

CBRE Group, Inc. in Singapore is seeking an Assistant Manager in Tenancy Management to oversee reconciliations for small to mid-size clients, ensuring operating expenses align with lease terms and that lease documents are tracked accurately.

The role also involves liaising with lawyers and authorities, handling billing and tenancy arrears, and organizing tenant events. The position requires a Diploma or above, at least two years’ leasing administration experience, strong MS Office skills, and a

Qualifications

• Diploma or above in Business Management or related discipline.
• Minimum 2 years' leasing administration experience.
• Detail-oriented, well-organized, good communication skills.
• High proficiency in MS Office including Excel, Word, PowerPoint, etc.
• Able to commit to 5.5 days per week.

Responsibilities

• Preparation and tracking of lease documents and licenses.
• Keep accurate records of lease agreements, correspondences and related documents.
• Liaise with lawyers and IRAS on lease related matters.
• Oversee and ensure billing and financial transactions are followed up timely.
• Organizing events to engage tenants and improve landlord-tenant relationships.
• Assist with tenants’ queries and be the main contact for all lease matters.
• Understand lease documents and manage tenants’ obligations and deliveries, including rent and gross turnover.
• Maintain tenancy schedules and rent rolls.
• Coordinate tenant engagement events including festive events on a larger scale.

Skills

Detail-oriented

Strong communication

Education

Diploma or above in Business Management

Tools

MS Office

Excel

Word

PowerPoint

Job description

ABOUT THE ROLE:

As a CBRE Assistant Manager in Tenancy Management, you will be responsible for conducting reconciliations for small to medium-sized clients to ensure operating expenses follow lease terms. This job is a part of the Lease Administration functional area which focuses on providing real estate portfolio administration, database management, accounts payable and receivable, and audit services.

WHAT YOU WILL DO:

• Preparation and tracking of lease documents and licenses.
• Keep accurate records of lease agreements, correspondences and other related documents.
• Liaise with various parties such as lawyers and IRAS on lease related matters.
• Oversee and ensure that billing and other financial transactions (such as agency fees, refund of security deposit, tenancy arrears) are followed up timely.
• Organizing events to engage with tenants and improve landlord-tenant relationship.
• Assist with tenants’ queries and be the main point of contact for all lease matters.
• Understand the legal document that binds the tenant and the landlord (lease agreements), manage the tenants’ deliveries and obligations under the agreements such as payment of rents, gross turnover as well as coordinate the correspondences between the legal counsels and various stakeholders during discussion of the terms in the lease agreements.
• His/her duties include the maintaining of the tenancy schedules and rent rolls.
• As tenants’ satisfaction are his/her responsibilities, he/she will need to coordinate for tenants’ engagement events similar to the ones CBRE Engage does but for a bigger scale including the festivities events such as Christmas, CNY.

WHAT YOU WILL NEED:

• Diploma or above in Business Management, or related discipline.
• Minimum 2 years' experience of leasing administration experience.
• Detail-oriented, well-organized, good communication skills.
• High proficiency in MS Office including Excel, Word, PowerPoint etc.
• Able to commit to 5.5 days.

WHY CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential.

We welcome all applicants.

APPLICANT AI USE DISCLOSURE

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

OUR VALUES IN HIRING

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.