Temporary Admin Assistant (Bendemeer)

Seacare Manpower Services; Singapore; On-site; SGD 22,000 - 36,000; Full time

Job summary

Seacare Manpower Services Pte Ltd is seeking a diligent administrator to support onboarding/offboarding, staff movements, and records management in Singapore. You will coordinate equipment setup, training, and engagement activities while maintaining databases and reports.

The role requires strong MS Office skills, multitasking ability, and the capacity to work independently or with a team. 12-month contract with standard office hours.

Qualifications

• Proficient in MS Office (Excel, Word, PowerPoint).
• Meticulous and able to meet tight deadlines.
• Able to manage multiple projects and adapt to different environments.
• Good written & verbal communication.
• Able to work independently and collaboratively.

Responsibilities

• Coordinate onboarding and offboarding within timelines.
• Process staff movement applications and notify stakeholders.
• Maintain staff databases and org charts.
• Welcome new officers and coordinate equipment setup.
• Assist with procurement of items.
• Organise trainings including scheduling and venue arrangements.
• Update training records and assist with statistics and reports.
• Organise engagement sessions and recognition initiatives.
• Perform other admin and ad-hoc duties.

Skills

Attention to detail

Multitasking

Communication skills

Team player

Adaptability

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

Job Responsibilities

• Coordinate onboarding and offboarding, ensuring all required actions are completed within stipulated timelines.
• Process staff movement applications and notify relevant stakeholders.
• Maintain staff databases, organisational charts, telephone directories and related records.
• Welcome new officers and coordinate equipment setup, item issuance and collection.
• Support procurement of items for new and existing officers.
• Organise briefings and training for new officers, including scheduling, trainer coordination and venue arrangements.
• Update training records and assist with statistics and management reports.
• Organise engagement sessions and recognition initiatives for incoming and departing officers.
• Perform other administrative and ad-hoc duties as assigned.

Job Requirements

• Excellent proficiency in Microsoft Office, particularly Excel, Word and PowerPoint.
• Meticulous and able to meet tight deadlines.
• Able to manage multiple projects, take initiative and adapt to different work environments.
• Good written and verbal communication skills.
• Able to work independently and collaboratively as part of a team.
• Self-motivated, resourceful and positive, with strong initiative.
• Singapore Citizens only

Duration/Working Hours:

12 months (Immediate)

Monday to Thursday: 8.30 am to 6 pm

Friday: 8:30 am to 5:30 pm

* We regret to inform only shortlisted candidate will be notified.