Administrative Assistant (HR)

BRIGHT PROCESS ENGINEERING PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

BRIGHT PROCESS ENGINEERING PTE. LTD. is seeking an Administrative Assistant to support HR and administrative operations. You will handle daily admin tasks, maintain staff records, assist with recruitment, and support MOM pass applications.

The role requires strong MS Office skills, good organisational abilities, and the capacity to manage multiple tasks with attention to detail. Fluency in English is essential.

Qualifications

• GCE O Level or Diploma in Business Administration, HR or related field.
• Prior HR or administrative experience is an advantage.
• Proficient in Microsoft Office (Word/Excel/Outlook).
• Good organisation and coordination abilities.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Handle daily administrative duties including filing and data entry.
• Assist with HR matters, staff records and documentation.
• Support recruitment activities: ads, interviews, candidate coordination.
• Assist MOM work pass applications and related admin tasks.
• Prepare employment contracts and HR letters.
• Monitor attendance, leave records and staff movements.
• Coordinate staff onboarding and offboarding processes.
• Handle general office admin and ad-hoc duties.

Skills

Microsoft Office

Organisational skills

Communication

Multitasking

Independent work

Education

GCE O' Level or Diploma in Business Admin/HR

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We are looking for a responsible, organised and detail-oriented Administrative Assistant to support our Human Resources and administrative operations.

Key Responsibilities

• Handle daily administrative duties, including filing, IRAS, CPF Submission, documentation and data entry.
• Assist with HR matters, including staff records, employee documentation and personnel files.
• Support recruitment activities, including job advertisements, arranging interviews and coordinating with candidates.
• Assist with MOM work pass applications, renewals and other MOM-related administrative matters.
• Prepare employment contracts, staff letters and other HR-related documents.
• Monitor employees' attendance, leave records and staff movements.
• Coordinate staff onboarding and offboarding processes.
• Handle general office administration and other ad-hoc duties assigned by management.

Requirements

• Minimum GCE 'O' Level or Diploma in Business Administration, Human Resources or a related field.
• Previous experience in HR or administrative roles will be an advantage.
• Proficient in Microsoft Office (Word, Excel and Outlook).
• Good organisational, communication and coordination skills.
• Able to work independently and manage multiple tasks.
• Responsible, meticulous and willing to learn.
• Good command of English; additional languages will be an advantage.

Working Conditions

• Working Days: 5 - 5.5 days per week
• Working Hours: 44 hours per week
• Salary: Negotiable, depending on experience