Temp Senior Executive - PTAS - College Road

business edge personnel services pte ltd; Singapore; On-site; SGD 19,000 - 28,000; Full time

Job summary

Professional Training and Assessment Standards (PTAS) Division on College Road in Singapore invites a Temp Senior Executive to support administrative and program activities under a fixed-term contract from 11 Jan 2027 to 10 Jan 2028.

You will handle document processing, logistics, data maintenance, and coordination with training institutions and MOHH; assist with trainee trackers, SOPs, and certification processes.

Qualifications

• Diploma qualification with at least 3 years of relevant work experience.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Strong written and spoken communication with stakeholders.

Responsibilities

• General Administrative and Logistic Support: data processing, document filing, and online archival maintenance.
• Coordinate meetings, briefings and workshops; respond to enquiries by email/phone.
• Postgraduate Year One Workstream: support national evaluation processes and data trackers.
• Postgraduate Medical Education Assessments: assist with examinations and liaise with stakeholders.

Skills

Data entry

Communication

Attention to detail

Confidentiality

Multitasking

Education

Diploma

Tools

Microsoft Word

Excel

PowerPoint

Job description

Location : College Road

Position : Temp Senior Executive – PTAS

Professional Training and Assessment Standards (PTAS) Division

Contract Period: 11 Jan 2027 to 10 Jan 2028

Salary: $17.05 per hour(Diploma with at least 3 years of work experience)

Working Hours

• - Mondays to Thursdays: 8.30am to 6.00pm
• - Fridays: 8.30am to 5.30pm
• - Lunch Break: 1 hour daily

Job Responsibilities

1. General Administrative and Logistic Support

- Provide general administrative support, including data processing, documentation and maintaining the filing of documents in the online archival system.

- Coordinate logistics for meetings, briefings and workshops on an ad-hoc basis.

- Respond to enquiries and emails as required.

- Undertake other general administrative and logistics support duties for other projects as assigned.

2. Postgraduate Year One Workstream

- Work closely with programme coordinators from training institutions and MOHH to support national evaluation processes.

- Support the collection of trainee performance information, preparation of draft write-ups, cross-checking of assessments, identification of discrepancies, and maintenance of trackers and dashboards on trainee status and deadlines.

- Prepare and disseminate trainee certifications and process recertifications.

- Collect, organise and verify data from various sources for the database.

- Document Standard Operating Procedures (SOPs) and user guides for training and work continuity purposes.

3. Postgraduate Medical Education Assessments

- Support examination administrative and operational processes.

- Liaise with key stakeholders, including senior clinicians, on examination matters.

- Check invoices for processing payments to external vendors.

4. Process Improvement

- Review existing workflows and propose improvements to reduce manual effort and turnaround time.

- Design and build workflow automation using in-house tools.

- No prior experience in process improvement is required; curiosity and willingness to explore are encouraged.

Requirements

- Diploma qualification with at least 3 years of relevant work experience.

- Proficient in Microsoft Word, Excel and PowerPoint.

- Good command of written and spoken, with the ability to respond to stakeholder enquiries via telephone and email.

- Strong attention to detail and ability to maintain confidentiality.

- Able to work in a fast-paced environment and manage multiple workstreams and timelines concurrently.

- Able to work in the office for at least 3 days per week.

- Interest in process improvement and workflow automation.

- Able to manage logistics, including venue booking, equipment setup and catering (where applicable) for training workshops.

EA License No: 96C4864 Reg. No.: R1106922 Goh Khar Keow