Temp Administrative Assistant (10-month contract)

St. Andrew's Community Hospital; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

St. Andrew's Community Hospital is seeking an organized Donations & Data Admin to handle daily donation processing, reporting, and IRAS receipts. The role supports data cleansing and CRM migration, plus design tasks for outreach using Canva and Adobe Creative Suite.

You will collaborate with HQ Grp CC, Grp Finance, and service units, ensuring accurate records, documentation, and smooth administrative operations across campaigns.

Qualifications

• Diploma or GCE A-Level or equivalent required.
• Proficient in Microsoft Excel.
• Experience with Salesforce Donor Management System preferred.
• Meticulous with numbers and data synthesis.
• Ability to create basic communications materials.

Responsibilities

• Process daily donations, record, reconcile, and acknowledge.
• Assist in year-end donation reporting and tax-deductible receipts for IRAS.
• Data cleansing, deduplication, and validation for migration to Salesforce.
• Support Canva and Adobe Creative Suite-based design tasks and outreach collateral.
• Coordinate administrative tasks and campaign logistics with managers and HOD.

Skills

Meticulous with numbers

Data synthesis

Attention to detail

Education

Diploma or GCE A-Level equivalent

Tools

Microsoft Excel

Salesforce Donor Management System

Canva

Adobe Creative Suite

Job description

Key Responsibilities:

1. Donation Processing & Administration:

• Process daily donations and ensure accurate recording, reconciliation, and acknowledgement.
• Assist in year-end donation reporting and generation of tax-deductible receipts for IRAS.
• Work with HQ Grp CC and Grp Finance and service units to ensure complete and compliant documentation.

2. Data Cleansing, Migration & System Transition Support:

• Conduct data purging, deduplication, and validation of donor and volunteer information in preparation for migration from KaChing to Salesforce.
• Ensure data is clean, compliant, and accurately mapped for transition to the new CRM.
• Participate in UAT (User Acceptance Testing) and assist in issue reporting and documentation.

3. Tech-Enabled Communication & Creative Support:

• Experience using Microsoft Excel, Salesforce Donor Management systems.
• Design basic materials (e.g., donor updates, thank-you cards) using Canva and Adobe Creative Suite.
• Support the preparation of presentations, social media graphics, website updates and simple collateral for outreach.

4. Administrative & Ad-Hoc Support:

• Support the Assistant Managers and HOD with administrative duties, including coordination, scheduling, and documentation.
• Assist in donor and volunteer campaign logistics, such as mailers, calls, or event materials.

Requirements:

• Minimum Diploma or GCE A-Level qualification or equivalent
• Proficient in Microsoft Excel
• Experience with Salesforce Donor Management System is preferred
• Meticulous with numbers
• Ability to synthesize information and work on data