Admin Executive (3 months contract)

Children's Cancer Foundation; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

Children's Cancer Foundation in Singapore seeks a diligent Administrative Assistant to support daily operations, manage databases, and ensure records are accurate and compliant. You will help prepare documents, coordinate programme activities, and liaise with internal teams and external stakeholders while maintaining confidentiality.

The role requires a Diploma/Degree in Business Administration or equivalent, at least 1 year of experience, and strong communication and organizational skills.

Qualifications

• Diploma/Degree in Business Administration or equivalent.
• Minimum 1 year relevant experience.
• Good interpersonal and communication skills and ability to work independently.
• Strong administrative and analytical skills with attention to detail.
• Confidentiality when handling sensitive information.
• Experience with Microsoft 365, Adobe Photoshop and Canva is an added advantage.

Responsibilities

• Provide day-to-day administrative and operational support to the assigned department.
• Maintain and update databases, records, contact lists and programme-related information.
• Ensure records are accurate, complete and up to date.
• Support data collation, data entry, tracking and basic reporting.
• Coordinate programme activities and administrative requirements.
• Support data preparation, migration and other administrative tasks for new initiatives or systems.
• Coordinate with internal teams, partners, vendors and other stakeholders on administrative matters.
• Maintain records of stakeholder engagements, activities and follow-ups.
• Provide administrative support for surveys, feedback exercises and basic compilation of findings.
• Assist with ad hoc projects and other administrative requirements as assigned.

Skills

Interpersonal skills

Communication

Multitasking

Attention to detail

Independent worker

Data handling

Microsoft 365

Adobe Photoshop

Canva

Education

Diploma/Degree in Business Administration

Tools

Microsoft 365

Adobe Photoshop

Canva

Job description

We are a team dedicated to bringing our best to improve the quality of life of children and families impacted by childhood cancer.

We share a common purpose guided by compassion, kindness and teamwork. We recognise one another’s contributions in providing holistic support on enhancing our beneficiaries’ psycho-social resilience and medical well-being.

We take pride and ownership of our work. Our commitment to personal learning and professional growth goes beyond formal training as we strive towards a culture of excellence in the way we deliver on our mission.

Responsibilities:

1. General Administration & Data Management

• Provide day-to-day administrative and operational support to the assigned department.
• Maintain and update databases, records, contact lists and programme-related information.
• Ensure records are accurate, complete, up to date and properly organised.
• Support data collation, data entry, tracking and basic reporting.

2. Programme & Process Support

• Support the preparation and maintenance of programme documents, templates, reports and records.
• Assist with coordinating programme activities and administrative requirements.
• Support data preparation, migration and other administrative tasks for new initiatives or systems.

3. Stakeholder & Coordination Support

• Coordinate with internal teams, partners, vendors and other stakeholders on administrative matters.
• Maintain records of stakeholder engagements, activities and follow-ups.
• Provide administrative support for surveys, feedback exercises and basic compilation of findings.

4. Other Administrative Support

• Assist with ad hoc projects, departmental initiatives and other administrative requirements as assigned.
• Support the team in improving administrative processes, documentation and record-keeping.

Requirements:

• Diploma/Degree in Business Administration.
• Minimum 1 year relevant experience.
• Good interpersonal and communication skills and ability to work independently.
• Strong administrative, analytical skills with an eye for detail.
• Confident and self-driven.
• Ability to multitask and prioritize work.
• Professionalism and confidentiality when handling sensitive information.
• Experience in Microsoft 365, Adobe Photoshop and Canva is an added advantage.