Admin Assistant ($14.48/Hour | 5-Months Contract)

BGC GROUP PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

BGC GROUP PTE. LTD. is seeking an Admin Assistant to support programme operations, administrative coordination and data analysis in Singapore. The role requires proficiency in Excel and Power BI, with strong data handling and numerical skills.

Responsibilities include handling logistics, vendor accruals, surveys, dashboard maintenance, and monthly reports, with an emphasis on accuracy and timeliness. Start date is immediate; onsite work is expected.

Qualifications

• Diploma or GCE A Level with at least 2 years of relevant working experience.
• Proficient in Microsoft Excel, PowerPoint, Word, Outlook and Power BI, with Python required for data analytics support.
• Experience in basic data management and analysis, data verification, invoice processing, and working with numbers.
• Experience in scheduling meetings and activities, customer service, and stakeholder coordination.
• Good communication, project management and time management skills, with strong attention to detail.
• Able to work independently and as part of a team, with the flexibility to switch between departmental tasks as required.

Responsibilities

• Support overall programme operations, logistics, partner engagement, and data management for outreach efforts across community groups, workplaces, and various programmes.
• Support programme administration, including monthly electronic direct mail (eDM) vetting, event scheduling and cancellations, penalty waiver processing, and programme account creation, enabling, updating, and deletion.
• Create customer satisfaction surveys and prepare monthly customer satisfaction reports, as well as monthly and weekly audit reports.
• Handle monthly vendor accrual submissions and monthly invoice verifications.
• Conduct monthly verification of co-trainer/co-facilitator deployment and prepare attendance reports.
• Consolidate attendance records for community-based initiatives involving community partners.
• Support programme data management and analysis, including consolidating datasets from various sources, tracking participation and programme outcomes, and maintaining the department dashboard.

Skills

Data analytics

Customer service

Stakeholder coordination

Project management

Time management

Attention to detail

Communication

Teamwork

Education

Diploma or GCE A Level

Tools

Excel

Power BI

PowerPoint

Word

Outlook

Python

Job description

We're looking for an Admin Assistant to support programme operations, administrative coordination & data analysis. If you're proficient in Excel and Power BI, have experience in administrative operations, and are comfortable handling data and numbers, this could be a suitable opportunity for you.

Nearest MRT: Outram Park

Working Hours: 8.30am – 6.00pm (Monday to Thursday), 8.30am - 5.30pm (Friday)

Start Date: Immediate.

What You’ll Be Doing:

• Support overall programme operations, logistics, partner engagement, and data management for outreach efforts across community groups, workplaces, and various programmes.
• Support programme administration, including monthly electronic direct mail (eDM) vetting, event scheduling and cancellations, penalty waiver processing, and programme account creation, enabling, updating, and deletion.
• Create customer satisfaction surveys and prepare monthly customer satisfaction reports, as well as monthly and weekly audit reports.
• Handle monthly vendor accrual submissions and monthly invoice verifications.
• Conduct monthly verification of co-trainer/co-facilitator deployment and prepare attendance reports.
• Consolidate attendance records for community-based initiatives involving community partners.
• Support programme data management and analysis, including consolidating datasets from various sources, tracking participation and programme outcomes, and maintaining the department dashboard.

Requirements:

• Minimum Diploma or GCE ‘A’ Level with at least 2 years of relevant working experience.
• Proficient in Microsoft Excel, PowerPoint, Word, Outlook and Power BI, with Python required for data analytics support.
• Experience in basic data management and analysis, data verification, invoice processing, and working with numbers.
• Experience in scheduling meetings and activities, customer service, and stakeholdercoordination.
• Good communication, project management and time management skills, with strong attention to detail.
• Able to work independently and as part of a team, with the flexibility to switch between departmental tasks as required.

We regret to inform that only shortlisted candidates will be informed.