Associate Executive, Development Office (2-year contract / Part-Time 21 hrs)

Changi General Hospital; Singapore; On-site; SGD 47,000 - 73,000; Full time

Job summary

Changi General Hospital invites applications for a role supporting the Development Office’s philanthropy initiatives, focusing on staff giving, donor stewardship, and event logistics.

You will assist in donor engagement, maintain donor records, and coordinate recognition activities to foster a culture of philanthropy within CGH.

Qualifications

• Diploma in Business Administration, Office Administration, Fundraising, Communications, Marketing Communications or a related field.
• Minimum 2 years of relevant administrative experience, preferably in fundraising, non-profit, charity, or donor support environments; entry-level applicants are welcome.
• Experience in donation processing, database entry, records management, or administrative coordination is advantageous.
• Baseline proficiency in Microsoft Office applications; strong Excel with pivot tables and analytics is beneficial.
• Familiarity with donor management or CRM systems; exposure to Canva or CapCut for shortform content is a plus.

Responsibilities

• Support the Assistant Director in engagement, solicitation and stewardship of donors, especially staff giving.
• Coordinate day-to-day administrative and logistical functions underpinning donor engagement activities.
• Maintain donor records and gift processing workflows in the SingHealth donor management system in compliance with Finance/audit.
• Serve as a point of contact for staff donors and departments to foster a culture of philanthropy.
• Assist in donor recognition and stewardship touchpoints, including festive gifts and appreciation events.
• Handle other duties as assigned.

Skills

Administrative coordination

Microsoft Office proficiency

Donor engagement

CRM familiarity

Data analytics basics

Graphic design tools

Education

Diploma in Business Administration / Office Administration / Fundraising / Communications / Marketing Communications

Tools

CRM systems

Canva

CapCut

Microsoft Excel

Word / Outlook / PowerPoint

Job description

You will support the Development Office’s philanthropy efforts in support of CGH’s causes, with a focus on the execution of staff giving initiatives, sponsorship administration, donor appreciation and recognition, and event logistics. The jobholder is expected to be responsible for the following:

Responsibilities:

• Support the Assistant Director in the key Development processes of engagement, solicitation and stewardship of donors, with a particular focus on internal (staff) giving and operational execution

• Effectively coordinate the day-to-day administrative and logistical functions that underpin the Development Office’s donor engagement and stewardship activities

• Maintain accurate donor records and gift processing workflows in the SingHealth donor management system, ensuring compliance with Finance and audit requirements

• Support the organisation’s staff giving initiatives by serving as a point of contact for staff donors and departments, fostering a culture of philanthropy within CGH

• Assist in the implementation of donor recognition and stewardship touchpoints, including festive gifts, appreciation events and the Donor Recognition Wall

• Any other responsibilities, as assigned

Requirements:

• Diploma in Business Administration, Office Administration, Fundraising, Communications, Marketing Communications or a related field

• Minimum 2 years of relevant administrative experience, preferably in fundraising, non-profit, charity, or donor support environments. Entry-level candidates with no prior experience are welcome to apply

• Experience in donation processing, database entry, records management, or administrative coordination will be an advantage

• Baseline proficiency in Microsoft Office applications such as Word, Excel, Outlook, and PowerPoint is required. Well-versed knowledge of Excel, with a good working knowledge of pivot tables and some experience in information analytics will be advantageous

• Familiarity with donor management or CRM systems is preferred

• Familiarity with graphic design tools (i.e. Canva, CapCut) and experience in producing shortform content will be advantageous